The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

I. INTRODUCTION:

This is a non-personnel services contract to provide Catholic Parish Coordinator Services for Aberdeen Proving Ground (APG), Maryland. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Coordinator who, in turn is responsible to the Government.

2. OVERVIEW:

2.1 The Catholic Parish Coordinator (hereafter referred to as the Coordinator) will oversee coordination and execution of the day-to-day work of the Catholic Community program; coordinate and supervise all activities/events; chair committees related to Catholic Community events.

2.2 This is to include coordination and assisting with all activities/events planned through the Catholic Community; attendance at workshops, conferences and other training opportunities; advise the Catholic Chaplain.

3. QUALIFICATIONS:

3.1 The ability to communicate effectively with chaplains, volunteers, and government representatives in English orally and in written format (i.e. advertising and marketing, instructions, invoices, etc.).

3.2 The ability to work with multiple congregations & faith groups. Effective interaction with individuals from different religious faith groups is imperative.

3.3 Knowledge of computer software programs to include Microsoft Office, Work Excel and Power Point.

3.4 Must be able to read, write and speak English fluently and clearly with excellent comprehension.

3.5 Experience in military chapel programs is preferred as the position relates to interacting with military families and staff continuously.

3.6 Must be able to obtain a Common Access Card (CAC).

3.7 All services under this contract shall be performed by an active practicing member of the Roman Catholic Church in keeping with the policies of the senior Catholic chaplain and the Archdiocese of Military Service. All work shall be accomplished within the guidelines of the Roman Catholic Church.

3.8 Candidate must demonstrate a familiarity with the Catholic faith and practices in accordance with Sacred Scripture and Tradition, and as articulated by the Second Vatican Council.

3.9 Experience with a military Catholic Community and chapel environment is preferred

4. DESCRIPTION OF DELIVERABLE SERVICES

The coordinator shall be responsible for the logistical, administrative and programming support for the Catholic religious program at Aberdeen Proving Ground Main Post Chapel. All of these services shall be in accordance with established practices and tenets of the Roman Catholic Church and Army Regulation (AR) 165-I. Specifically, the coordinator shall perform or have someone perform:

4.1 Coordinate Denomination Admin Support. This line item includes: Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten I Easter programs and holy days of obligation, etc.; Coordinate the denominationally specific administrative support required for each event or activity; Coordinating and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly "Prayers of the Faithful" and Catholic Community Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical norms. Provide customer service as scheduled with Catholic Chaplain.

4.2 Maintain Official Church Correspondence: The coordinator is responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service. Further, the coordinator will conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees. The coordinator is also responsible to coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the Catholic community. All this correspondence will be maintained in confidential Church files.

4.3 Maintain Catholic Community Registration and Census database: The coordinator is responsible for the accurate registration of parishioners as soon as possible after they have arrived. The coordinator produces a semi- annual consolidated census and will observe the privacy regulations in its collection and maintenance. The coordinator accomplishes this registration by organizing and coordinating on-going registration throughout the year and registration renewal at the August Catholic community Picnic.

4.4 Prepare and Publish Weekly Catholic Bulletin: The coordinator prepares and organizes the weekly bulletin for the Catholic Community. After government approval by the Chaplain, the coordinator emails the weekly bulletin to all registered members of the Catholic Community prior to the weekend Catholic Masses. The coordinator is the point of contact for all items or activities to be entered into the bulletin.

4.5 Coordinate Canon Law Requirements: Coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon I 066; Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070); Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124);disparity of cult (Canon 1125); and from Canonical form (Canon 1127); Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner's request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faita [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanation [Canon 1161, 1162]; Coordinate and notify the Chaplain(s) of the place(s) of the spouse's place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the place of baptism that confirmation was conferred (Canon 895);Coordinate and provide baptismal preparation classes for expectant parents in accordance with Church canons. Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents to parishioners responsible for locating originating baptismal church; research to obtain complete mailing address. All correspondence will be maintained in confidential Church files.

4.6 Coordinate Sacramental Requirements: Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Catholic community-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain Catholic community records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a Catholic community data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS); Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCS members as required.

4.7 Coordinate Diocesan Regulations and Requirements: This line item includes coordinate the specific administrative support required for each event or activity; Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the prenuptial investigation of both parties to the AMS Chancellor; Coordinate and submit fully tilled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament; Coordinate and submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the Catholic chaplain to AMS for appointment by the Arch bishop as Extraordinary Minister of the Eucharist (EME);Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the marriage will take place.

4.8 Coordinate Ecclesiastical Parochial Norms and Requirements: Coordinate denominationally specific support for the Catholic community Program with Catholic Chaplain and Catholic community Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic community Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain records of all Catholic community programs to include number of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic community program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members; Coordinate and provide lay Liturgical training in accordance with church regulations; Use media to keep the Catholic community informed about church liturgical celebrations, preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of the Catholic community Report and forward copy to AMS.

4.9 Meet with Catholic Chaplain: The coordinator meets with the Catholic Chaplain once a month to review the delivery of the services and the program records and statistics. The coordinator will keep the Chaplain apprised of concerns and issues which may need to be addressed. These meetings will be approximately I hour each. The coordinator acts as intermediate person for those seeking aid from the Chaplain during times of need or crisis. The coordinator aids the Chaplain by checking Chaplains' availability for appointments with parishioners. The coordinator will provide the Chaplain all necessary information regarding each appointment and meeting.

4.10 Religious Education Curriculum (REC) and Supply Needs: The Coordinator shall follow chapel procedures in identifying curriculum and supply needs as per the program plans. An annual curriculum order for the following school year (beginning 2nd week in September) must be approved and submitted (to standard as defined by the Chaplain Resource Manager procurement SOP) by the previous February 15th. This annual curriculum order shall include all contracted programs that require a curriculum and appropriate supplies and can only be procured via the Government Purchase Card (GPC) by authorized Government personnel or by the Contracting Office. The sponsoring chaplain determines curriculum selection. The Coordinator shall get input and feedback from congregational members and give recommendations to the Chaplain(s).

4.11 Provide Parish Council Brief: The Coordinator organizes, publishes and provides a copy of the parish council agenda to the assistant responsible for reproduction and mailing. The coordinator telephones or emails each member of the Council the week before the meeting to encourage attendance and attends the regularly scheduled and special session meetings of the council and executive committee. As soon as possible after these meetings, the coordinator coordinates with the Parish Council secretary to produce minutes of these meetings and distribute these minutes in accordance with the constitution and by-laws of the council. The Coordinator is not a voting member of the parish council.

4.12 Catholic Religious Education Program (Including Sunday School, RCIA, First Communion, Confirmation, etc.):The Coordinator shall coordinate with the CREC the implementation of the approved Program Plan (which includes the present program and the initial startup Sunday School program for next fiscal year –starting in September) for each component of the Catholic Religious Education program (i.e. Sunday school, RCIA,First Communion and Continuation) and ensure the following tasks are fulfilled in support of implementing these programs:

a. coordinate with advertising and marketing the program 4-6 weeks prior to the event;

b.include the event in all required briefs and reports.

c. establish and maintain student enrolment

Coordinator shall be present at each activity to monitor and evaluate activities; setup all facility requirements for each session and secure facilities at the conclusion of each session.Program parameters: weekly sessions (30 sessions), each session is 45-60 minutes in duration, volunteer teacher/leader student ratio max (children 2 to 7; teens 2 to 10; adults 1-25) and each student must be enrolled (name, age, grade of student, health concerns and parents contact information).If the program uses less than maximum number of sessions (45) the additional units or sessions may be applied to additional events in support of this program.

4.13 Workshops and Meetings: The Coordinator shall attend Command Master Religious Program (CMRP) workshops and meetings as well as security training and other mandatory training sessions. Attend all Staff meetings and provide a report on Catholic activities and events.

4.14 CTOF Funds Report: The Coordinator shall produce and maintain estimated Catholic Chapel Tithes and Offerings (CTOF) expense reports for the current and following fiscal year (FY) assisting the Government Chapel Resource/Funds Manager track all CTOF funds to include income and expenditures. The Coordinator shall verify all the expenses with the Fund Manager and/or Clerk on a monthly basis. The Coordinator shall coordinate with the Chapel Resource/Funds Manager to assist in the market research of requirements.

Interested Candidates are requested to forward their resume together with three references (including one from a Priest) from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "3. QUALIFICATION" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.

Apply directly at: https://music-ministry.jobsoid.com (scroll down to “”Aberdeen). Your application must include three (3) references including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.