Position Title:

Contract Administration Coordinator

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications:

Experience with Lucernex & Workday
University Accounting Principles
Working in a construction office environment
Manage multiple priorities simultaneously

Job Description:

Summary
The Facilities Planning and Management department is seeking qualified candidates for the Contract Administration Coordinator role. Who will provide administrative coordination and support of contract administration, assists leadership in performing the essential functions of contract administration, and i nterprets and applies applicable policies for contract administration in handling various capital processes from conception to completion of projects.

• Handles consultant and construction manager selection process as needed and as required by the Board of Regents, State of Iowa Policy Manual

• Sets up projects in Lucernex and constructors for payments.

• Processes change requests and change orders.

• Prepares Board of Regents bidding documents for public bid capital projects.

• Conducts meetings and attends bid events, such as prebid meetings, construction meetings, and others as required.

• Prepares presentation materials, such as the prebid meeting agenda, pre-construction meeting, etc.

• May handle processing of consultant agreements, amendments, and payments.

• Handles constructor payments and change orders.

• Handles distribution of review sets during the design of the project.

• Conducts review and quality control of documents during the bidding process and as needed.

• Prepares and processes project, contract-related documents, bidding documents.

• Handles post construction and closeout processes for public bid capital projects.

• Processes intramurals.

• Handles billings received from Risk Management for Builders Risk.

• Provides support in gathering project data collection and formulating reports, such as the Targeted Small Business reporting with Procurement and ISD.

• Interacts with all capital project staff, external partners, Board of Regents, and the public.

• Responds to inquiries and resolves issues for all capital project staff and stakeholders.

• Provides back-up support as needed.

• Maintains procedure manual.

Level Guidelines

• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS805

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.

Original Posting Date:

May 15, 2023

Posting Close Date:

May 22, 2023

Job Requisition Number:

R11804