Job Title: Administrative Assistant

Location: LaGrange, Illinois

Reports to: Accounting Manager

FLSA Status: Non-Exempt

Prepared By: Human Resources

Approved By: Human Resources

Prepared Date: May 9, 2023

Company Overview

Lyons & Pinner is a subsidiary of publicly traded EMCOR Group Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance.

Since 1947, Lyons & Pinner has been providing full service electrical construction, maintenance, and design-build construction on thousands of projects in Illinois and throughout the Midwest.

Position Summary

Lyons & Pinner is seeking a full-time Administrative Assistant responsible for assisting Department and Project Managers with routine clerical and data entry duties such as answering telephone calls, scheduling appointments, or ordering office supplies. The individual in this role is also responsible for creating work orders in the ERP System and supporting the Estimating Department with preparing bid documents. The ideal candidate will have demonstrated experience multi-tasking multiple, competing priorities in an office setting, preferably in the construction industry.

Essential Duties and Responsibilities:

Include the following. Other duties will likely be assigned.

• Answer telephones, take messages, and transfer calls to appropriate person;
• Using various computer applications, create and maintain information in databases;
• Create work orders in ERP System and forward to Maintenance Department Manager;
• Enter vendor invoicing into ERP System and work with Purchasing manager or Project manager to get mistakes / issues corrected;
• Support estimators with preparation of bid documents for public bids;
• Request performance bonds for public bids;
• Order office supplies and coordinate repairs for office equipment such as copiers and printers
• Perform miscellaneous office clerical functions

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements

• At least 2 years’ experience working in a clerical or administrative capacity, preferably in the construction industry;
• Demonstrated experience multi-tasking multiple, competing priorities in an office setting;
• Demonstrated experience entering work orders, vendor information into ERP software;
• Experience in preparing Bid Documents for Estimating preferred;
• Proficiency using Microsoft Office Programs;
• High school diploma or GED required
• On-Site

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer in an office environment. The noise level in the work environment is usually moderate.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled