Data Entry Specialist

REPORTS TO: CRC Program Manager

FLSA STATUS: Non-Exempt

POSITION SUMMARY

Under general supervision, this position is responsible to perform accurate data entry tasks, reporting, and other administrative support.

ESSENTIAL DUTIES & RESPONSIBILITIES

· Enter and track service units in Q system for Fresno/Madera and Merced counties, Wellsky in Kern County and CareNav for all programs.

· Enter and track service units in CARS system for Kings/Tulare counties.

· Enter used voucher information for all grants and reconcile usage with internal system.

· Process direct pay and vendor check requests.

· Track incoming donations and write acknowledgements in a timely manner.

· Provide data for monthly and quarterly reports for all counties.

· Accurately prepare minutes for staff meetings.

· Prepare copy for external fliers, solicitations and client communications.

· Work closely with all vendors to ensure accurate billing.

OTHER RELATED DUTIES

· Provide general administrative support including answering telephones and directing callers as needed.

· Attend VCRC meetings as requested.

· Participate in planning events as requested.

· Participate in general housekeeping and office maintenance.

· Other projects and duties as assigned.

ORGANIZATIONAL ACCOUNTABILITIES

· Mission: Shares in and displays a commitment to the mission and philosophy of Valley Caregiver Resource Center in providing excellent internal and external service. Actions and decision-making exemplify the mission, demonstrate cultural sensitivity, dedication, and compassion, and are in the best interests of the Center, its staff, and the community.

· Integrity and Trust: Is widely trusted and seen as truthful; presents the facts in an appropriate and professional manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.

· Teamwork: Demonstrates ability to work harmoniously with others to get a job done. Attitude promotes positive work environment; respects others; resolves issues and conflicts. Communicates effectively with team members and provides constructive suggestions to improve team performance.

· Leadership: Acts in a self-directed manner; takes action before being directed by others or forced by events. Seizes opportunities and is proactive in avoiding potential problems. Learns from own mistakes; adapts to changing conditions; takes on challenging or difficult assignments. Inspires excellence and commitment in others.

· Planning: Determines resources and actions required to accomplish objectives. Sets priorities and manages time effectively to meet deadlines and follow through on commitments. Identifies potential problems and opportunities and works with supervisor to plan contingent actions, as appropriate.

· Attendance and Reliability: Consistently adheres to scheduled work hours, and is flexible to change work hours when requested. Follows established procedures for reporting absences and requesting time off.

QUALIFICATIONS

Education

· High school diploma or equivalent required.

· Associate Degree or vocational training in Business Administration, Accounting, or related field preferred.

Skills and Experience

• Minimum 2 years’ experience in an administrative environment. Experience in a non-profit organization preferred.

· Basic math skills.

· Highly accurate with attention to detail in all areas of work.

· Ability to manage and prioritize multiple tasks under deadline pressure.

· Ability to work independently with minimal supervision.

· Ability to maintain confidentiality of company and employee information.

· Highly organized.

· Strong verbal and written English skills to communicate with supervisor, employees, and community members.

Licenses and Certificates

• Must possess a valid California Driver License and insurance is required.
• Must be willing to travel locally.
• Completion of a successful background check will be required.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is regularly required to stand, walk, sit; use hands for clerical duties and keyboarding.

· The employee must regularly lift and/or move up to 15 pounds.

· Specific vision abilities required by this job includes close vision, distance vision, peripheral vision, depth perception and ability to adjust focus, and visual acuity sufficient to read a computer screen and paper documents.

· Acute hearing is necessary for telephone and in-person communication with staff, customers, and vendors.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· This position typically functions indoors in an office environment.

· The noise level in the work environment is light to moderate, associated with business office equipment.

Occasional local travel may be required

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k) matching
• Employee assistance program
• Paid time off

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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