Description:

This position will perform data gathering, and analysis, create spreadsheets, and provide data analysis and reporting. The successful candidate will develop an electronic system to log, manage, and process all documentation through the document control system; Develop plans and procedures to ensure that all internal and external users properly use the system; Develop written procedures detailing all documentation; Daily management and maintenance of the doc control system; Compile back up information to process invoices, RFI's, submittals, drawings.

• Implement document/data management solutions with a primary focus on document control and records management
• Operate or administer data/document management applications
• Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines
• Ensure that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Enter data and produce reports using other standard office automation or department-specific computer applications.
• Initiate and reply to routine correspondence related to area of responsibility.
• Work with other staff members as needed to develop and improve services.
• Respond to changing technology environment and participate in decision-making activities relating to customers' needs.
• Provide assistance to users in capturing and locating electronic information.
• Serve as liaison between field personnel and project owner, as needed.
• Maintain an accurate file system of all construction drawings, RFI's, submittals, and other documentation and ensure that the most current revision is maintained and updated on a regular basis.
• Responsible for assisting in general administrative tasks such as file conversions, scanning, copying, filing, organizing, collating, mailing, and expediting information, as needed.
• Assist the project team with the setup and maintenance of the site status database, assuring timely status as each part progresses through the construction process.
• Work within precise limits and standards of accuracy.

Skills:

Document control, Quality control, Data entry, SharePoint, data analysis, records management

Top Skills Details:

Document control, Quality control, Data entry

Additional Skills & Qualifications:

Bachelor's Degree or equivalent experience in Document Controls/Records Management and electronic data management systems. Experience working in transportation, public works, engineering, or construction industries. Data analytics and SharePoint experience are a plus.

Experience Level:

Entry Level

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plans, or program terms. This temporary role may be eligible for the following:

• Medical, dental & vision
• 401(k)/Roth
• Insurance (Basic/Supplemental Life & AD&D)
• Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA &

DCFSA)

• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, or Sick Leave)

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.