Requisition No: 799412

Agency: Military Affairs

Working Title: Document Specialist Supervisor-SES

Position Number: 62000041

Salary: $31,200.00

Posting Closing Date: 04/19/2023

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000041

WORK LOCATION: Saint Augustine, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health insurance
• Life insurance
• Dental, vision and supplemental insurance
• Retirement benefits
• Vacation and sick leave
• Paid holidays
• Opportunities for career advancement
• Tuition waiver for public college courses
• Training opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

MINIMUM REQUIREMENTS:

• A high school diploma or equivalent; AND
• Four (4) years of professional administrative experience or related field.

DUTIES AND RESPONSIBILITIES:

• MILITARY PERSONNEL TRANSACTIONS:
  • Supervises five employees to include reviewing and approving timesheets, initiating performance expectations, and completing performance evaluations. Ensures the sections workload is completed in a timely and accurate manner.
  • Verifies all enlisted promotions, reductions, lateral appointments, advancements and MOS orders for accuracy and eligibility IAW various military regulations.
  • Processes transfers to/from ING (Inactive National Guard).
  • Processes flagging actions on enlisted Soldiers.
  • Processes miscellaneous personnel transactions as required.
  • Verifies and codes various military education documents.
  • Verifies information on various military awards and code them in IPPS-A (Integrated Personnel and Pay System).
  • Checks Integrated Personnel and Pay System (IPPS-A) for personnel action request, verifies information and publishes orders as required.
  • Manages automatic advancements program. Receives roster of all Soldiers in rank of E1 and E2. Researches eligibility for advancement to the next grade.
  
  

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of basic arithmetic
• Knowledge of office procedures and practices
• Knowledge of standard office equipment
• Ability to remember numbers and details
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Knowledge of National Guard Regulations. Must constantly update this knowledge based on correspondence and verbal instructions from the National Guard Bureau
• Ability to compose correspondence
• Knowledge of problem solving techniques
• Basic computer skills to run the various programs

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.