Required:

• For Exec level controller in Pleasanton
• Alot of MS Excel, the person needs to receive excel reports before going to Controller
• Detailed oriented and comfortable with numbers
• Person would need to work with one concur and be able manage and complete international and domestic travel expenses and make travel arrangements
• Prefer someone that has exec admin experience before 5 years
• HS diploma is min. but some college is preferred.
• Working hours 8:30am 5pm, if there is a meeting at 8am, expect the person to come in to help set up meeting
• Onsite, however, manager is flexible would like to have someone onsite and after training. If exec travels, the Exec could work remote
• This position is newly created and not been filled before
• MS Office (Excel and PP) can edit the PP and correct typos
• Interviews Last round (meet with controller onsite)

· Be point of contact between Executive, key stakeholders, internal employees and external customers

· Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments

· Answering and directing calls to appropriate executives and parties, taking messages

· Prepare reports, collect and analyze information; prepare presentations.

· Processing expenses (purchase requisitions, statement of work, check requests) as well as expense reimbursement reports

· Handling teleconference and telepresence meeting set ups

· Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.

· Format information for internal and external communication – memos, emails, presentations, reports

· Coordinate with extended Admin team for maintenance of organization charts and Division distribution lists

· Coordinate and maintain department files, as assigned, in compliance with government and corporate regulations

· Follow purchasing and requisition procedures, Corporate security and privacy rules, Corporate Branding Guidelines, and copy center procedures

· Use and understand Microsoft Office Suite and other business-specific software, including Corporate Travel website, expense reporting system, Kronos timekeeping, and employee performance management systems (as applicable)

· Utilizes sound judgement and discretion when handling confidential information

· Proactively identifies problems or areas for improvement and resolves issues

· Assists with any other duties/projects as assignedRequired:

• Bachelor's degree required
• 5+ years of executive assistant experience required in corporate setting supporting C-Level executives.
• Operates with little instruction and minimal supervision
• Flexible hours as dictated by the needs of business for projects and meetings.
• Domestic travel might be required quarterly to facilitate leadership meeting
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook

Job Type: Contract

Salary: $36.00 - $43.00 per hour

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• executive assistant: 5 years (Preferred)
• Microsoft Office Suite, Adobe Acrobat, and Outlook: 5 years (Preferred)
• Admin. Assist: 5 years (Preferred)

Work Location: One location

Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.