Do you want to join us in helping to fight the world’s most threatening diseases and enabling access to care for more people around the world? At Siemens Healthineers, we pioneer breakthroughs in healthcare. For everyone. Everywhere.

We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting? Then come and join our global team as an Executive Administrative Assistant/Project Coordinator at our Newark, DE location.

Our global team: We are a team of 66,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what’s possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways.

Our culture: We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success. Check our Careers Site at https://www.siemens-healthineers.com/en-us/careers.

This position is responsible for providing administrative support to executives, managing daily operations, and overseeing project management activities. Ensures efficient and effective coordination of activities between sites, departments and partners. This position requires excellent organizational, communication, and time management skills.

Key Responsibilities:

• Provide administrative support to the Head of Global Reagents Manufacturing and the Glasgow Site Leader. This includes scheduling appointments, organizing meetings, meeting minutes, and projects, act as an interface with other functions.
• Must maintain confidentiality and act as executives’ gatekeepers.
• Oversees day-to-day administrative operations to ensure efficiency and effectiveness. This includes supporting managing staff, creating and implementing policies and procedures, and coordinating activities between departments/functions.
• Oversee project management activities: Manages and coordinates projects by monitoring project timelines, tracking progress, and ensuring deadlines are met. This includes collaborating with team members to ensure successful project completion. Global meetings are also considered projects.
• Communicates with stakeholders, including executives, staff, and partners. This involves answering questions, providing information, and resolving issues promptly and professionally.
• Prepares reports and presentations for executives. This involves gathering data, analyzing information, and presenting findings clearly and concisely.

Responsibilities:

• The Executive Administrative Assistant/Project Coordinator plays a critical role in the success of an organization. Supporting the executives, they ensure daily operations run smoothly, projects are completed on time and within budget, and stakeholders are satisfied.

Specific project management

• Represents Reagent Manufacturing
• Coordinating and scheduling international meetings across multiple time zones
• Managing and maintaining executives' calendars and travel itineraries
• Planning and coordinating international travel arrangements, including flights, accommodations, and transportation
• Handling correspondence and communication with internal and external stakeholders
• Preparing and organizing documents, reports, and presentations for international meetings
• Collaborating with other administrative staff and team members to ensure seamless operations and communications across borders
• Managing and organizing international events; travel will be required.
• Handling expenses, invoices, and budget tracking for international projects
• Assisting with various administrative tasks, such as data entry, record keeping, and filing

Required Knowledge, Skills, and Experience

• Strong organizational, communication, and interpersonal skills are essential.
• Awareness of international business practices and customs.
• The ability to work well under pressure, multitask, and adapt to changing situations is crucial.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite and related software.
• 3-5 years of experience in operations management or project management.
• Preferred Knowledge, Skills, and Experience
• 5+ years Executive assistance experience supporting Senior leaders
• Bachelor’s degree in business administration, operations management, or related field preferred.
• SAP
• Proficiency in languages other than English is a benefit

Education and Experience

• Excellent communication, organization, and time management skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and attention to detail.
• Excellent leadership and teamwork skills.

At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.

Beware of Job Scams

Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site.

If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers.

If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Newark, DE 19702: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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