Job Title: Executive Administrator

Department: Administration

Location: Commemorative Air Force Headquarters, Dallas, Texas

The Executive Administrator provides administrative support for the President/CEO, Chief Financial Officer and Chief Operating Officer. Such duties will include providing administrative support for each Officer’s organizations, such as answering phone calls, reviewing incoming emails and either answering or sending to the appropriate department head to address; opening mail and maintaining the receipt log book; scheduling and coordination of Board Meetings and other CAF events; coordinating the Board’s agenda; notating the Board Meeting’s minutes; posting job openings and assisting in the on-boarding of new hires; coordinating the purchase of goods and services for the organization; supporting the Officers with their expense reports; maintaining the CAF Manuals and coordinating changes; and other assigned administrative duties. This position reports to the CFO.

Duties & Responsibilities:

• Provide administrative duties for three company officers
• Liaison to four boards of directors including coordination of meetings, agendas, and minutes
• Coordinate the purchase of goods and services for two organizations
• Post job announcements, onboard and offboard employees via Paylocity
• Maintain the annual review of unit procedure manuals

Qualifications:

• Minimum two years’ experience as an Executive Assistant or Administrator required
• High school diploma required

Required Skills & Abilities:

• Knowledge of Paylocity is a plus
• Proficient in Microsoft 365, particularly Outlook, Word, Excel and PowerPoint
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• High attention to detail
• Ability to work independently and efficiently
• Problem-solving and decision-making aptitude
• Strong ethics and reliability
• Must be trustworthy with confidential information
• Must be punctual, reliable and responsible
• Must meet training and background check qualifications and comply with the Protection of Minors policy. A pre-employment background investigation is performed on candidates selected for employment.

The CAF offers a generous benefit package that includes health, vision, dental, life and disability at a cost of $50 per month for the employee, and a retirement plan that is matched up to 3%. The value of this package is over $13,000.00.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

This job is a civilian position and does not require military service (including commission and enlistment).

About the Commemorative Air Force

The Commemorative Air Force is the world’s largest WWII Flying Museum with over 175 WWII aircraft and 88 units in 29 states and 4 international locations. The CAF has a volunteer membership of approximately 20,000. Information concerning our organization can be obtained at www.commemorativeairforce.org.

About the Henry B. Tippie National Aviation Education Center The mission of The Henry B. Tippie National Aviation Education Center (Education Center) is to Honor the Past, Empower the Future by designing and operating programs that provide hands-on learning opportunities and activities for all ages. Located at Dallas Executive Airport, the Education Center is the flagship of the American Airpower Heritage Museum (AAHM), an affiliate of the Commemorative Air Force.