Why Rensselaer?

Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers.

Rensselaer faculty and alumni include more than 145 National Academy members, six members of the National Inventors Hall of Fame, six National Medal of Technology winners, five National Medal of Science winners, three astronauts, and a Nobel Prize winner in Physics. With nearly 200 years of experience advancing scientific and technological knowledge, Rensselaer remains focused on addressing global challenges with a spirit of ingenuity and collaboration. To learn more, please visit www.rpi.edu.

Are you ready to change the world? Apply now! Visit: https://careers.rpi.edu/en-us/job/493755/executive-assistant

Job Summary

The Executive Assistant manages and oversees the day-to-day operations and administrative support activities of the Office of the Vice President for Enrollment. Serves as the primary point of contact for both internal and external constituencies, assists and represents the Vice President in communicating with constituents, and handles multiple issues and concerns addressed to the Vice President, as they arise. The Executive Assistant manages a variety of special projects for the Vice President.

Minimum Qualifications

Associate's Degree in Business Administration or related field

• Five years of experience, including two years’ experience in providing executive support for a President, Vice President or Executive Director level.
• Two additional years of directly related training and experience may be substituted for degree.

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities

• Demonstrated proficiency with Microsoft office suite skill set including advanced knowledge of PowerPoint
• Ability to work with sensitive information in a confidential and diplomatic manner
• Ability to prioritize, plan, and organize
• Ability to work independently without constant supervision
• Ability to adapt to change quickly
• Skill in organizing resources and establishing priorities
• Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
• Excellent verbal and written communication skills
• Ability to work with a wide range of diverse internal and external constituencies

Job Duties

• Oversee the Office of the Vice President to ensure that all incoming and outgoing Divisional activities and correspondence are reviewed and responded to promptly. The incumbent is expected to inform and provide timely communication to the Vice President verbally and in writing.
• Manage calendar and independently schedule appointments for the Vice President.
• Coordinates the work schedule of the Vice President.
• Assist the Vice President in planning, organizing, prioritizing, and coordinating the timely assignment, follow-up, and completion of the workload, tasks and performance plan initiatives in the Division.
• Handle all inquiries received by the Office of the Vice President by screening calls, scheduling appointments, setting-up telephone and/or web-based conferences using diplomacy and professional tact. Compose a variety of correspondence and documents for the Vice President; proof documents for grammar, spelling, and punctuation before distributing.
• Develop and maintain an efficient, confidential records management system to ensure immediate availability of materials.
• Participate in development of policies, objectives, and long-range planning; develop tracking and evaluation programs to assist in accomplishment of established goals. Provide guidance to Administrative Personnel in the Division to ensure adherence to standards of the Institute.

Shift

Business Hours: Monday - Friday

COVID-19 Pandemic Protocols

Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case basis. For more information, please see Home Page | COVID-19 Policy (rpi.edu)

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

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