Executive Assistant Job at Thought Machine
General information
Job Title
Executive Assistant
City
New York City
Country
United States
Division
Finance
Department
CEO Office
Working time
Full-time
Description
Thought Machine’s mission is a bold one – to run the world's most innovative banks with technology built for the modern age. What we are attempting is hard, and means we need great people, working together, to build great technology
We have undergone rapid growth in the past few years – expanding our team to more than 500 individuals across five offices in London, New York, Singapore, Sydney and Melbourne. Thought Machine is a series D-funded company, and has raised more than $500m and is now valued at $2.7bn. Investors in Thought Machine include Temasek, Morgan Stanley, JPMorgan Chase, Intesa Sanpaolo, Standard Chartered and more.
We have created a culture enabling our team to produce the best work in the industry, ensuring we have fun along the way. We’re regularly cited as having a great workplace culture and, in 2022, were named the number one place to work in New York City by Crain’s New York Business Magazine. We are also listed in Crain’s 2022 Fast 50 – as one of the fastest-growing businesses in New York City.
Thought Machine is looking for an Executive Assistant who will support the CRO, General Manager, and Managing Director of Sales. The successful candidate will be an ambitious, strong communicator and a driven individual who can demonstrate commitment and a get-it-done attitude.
DUTIES
- Be a point of contact among executives, clients, and other external partners
- Organize and schedule meetings
- Prepare meeting agendas and take minutes during meetings
- Book business travel arrangements, including flights, transportation, and accommodation
- Manage the calendars and schedules of senior management
- Liaise with clients and business guests
- Liaise with other staff members on behalf of senior management
- Perform administrative tasks for the executive team
- Support and plan employee and client events
- Assist with the planning and organization of department offsites and training events
Requirements
Essential
- 3+ years experience working in an Executive Assistant environment managing multiple stakeholders
- Exceptional organizational skills, time management, and the ability to effectively engage and liaise with senior stakeholders
- Act as the main point of contact for external clients and partners
- Ability to work in a fast paced environment which is subject to frequent change
- Excellent diary management
- Detail-oriented and good time management skills and ability to prioritize work
- Manage stakeholder expenses
- Support wider Executive Assistant team and Commercial Chief of Staff where required
- Strong work ethic and ability to collaborate with other colleagues
- Maintain confidentiality and handle sensitive issues in a discreet manner
- Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgement
- Based in New York City
Desirable
- Previous experience using G-Suite products
Benefits
- Highly competitive salary
- Healthcare, vision and dental
- 25 days holiday
- Unlimited Paid Safe and Sick Time
- 401K matching (up to 7%)
- $750 per year flexible spend benefit
- Share options
- Commuter Pass
- Flexible Spending Account (FSA)
- Life and long term disability insurance
- All the latest tech you need
- A talented & experienced team as your colleagues
- An environment where we encourage learning and progress
Salary Range: $90K to $110K base*
- The salary offered is based on relevant experience and can be subject to change
Thought Machine is committed to making a measurable positive impact on people's everyday lives. We are an equal opportunity employer and value diversity at our company. We actively hire for cultural growth. We welcome people of all ages, backgrounds and value people who take a journey unique to them. We provide everyone with equal access to professional development. You are encouraged to apply even if your experience doesn't precisely match the job description.
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