Location: Remote with weekly in-person meetings in Austin, TX

Smart Prop Trader is seeking a highly organized and proactive Executive Assistant to provide top-notch support to our CEO. This is an exciting opportunity for a motivated individual who thrives in a fast-paced, dynamic environment and has a passion for finance or forex and seeing other's succeed. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to prioritize and manage multiple tasks effectively. If you are a self-starter with a strong commitment to help drive the success of our company, we want to hear from you!

Responsibilities

• Manage the CEO's calendar, schedule appointments, and coordinate travel arrangements
• Attend weekly in-person meetings in Austin, TX, and provide logistical support when needed
• Prepare and edit correspondence, presentations, and reports for the CEO
• Collaborate with various business units to streamline processes and improve efficiency
• Act as a liaison between the CEO and internal/external stakeholders
• Assist in the preparation and organization of board meetings and other executive events
• Maintain a high level of confidentiality and discretion in handling sensitive information
• Monitor and respond to email communications on behalf of the CEO
• Collaborate with the marketing team to develop strategies and contribute to social media initiatives
• Support the hiring, onboarding, and management of virtual assistants to enhance customer satisfaction
• Contribute to special projects and perform other duties as assigned by the CEO
• Use AI such as Chat GPT to strengthen quality of work and speed up productivity of tasks

Qualifications

• 4+ years of experience in a similar role, preferably in finance, forex, or a related industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and time management skills, with the ability to multitask effectively
• Outstanding written and verbal communication skills
• Ability to work independently and as part of a team in a fast-paced, deadline-driven environment
• Strong interpersonal skills and the ability to build and maintain relationships with internal and external stakeholders
• High level of discretion and confidentiality when handling sensitive information
• Creativity and out-of-the-box thinking
• Drive and commitment to contribute to the company's success

To apply, please submit your resume, a brief cover letter detailing your relevant experience, and any examples of your work that showcase your skills as an Executive Assistant. We look forward to reviewing your application and welcoming the best candidate to our rapidly growing team!

Job Type: Full-time

Pay: $75,000.00 - $110,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Professional development assistance
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• On call
• Weekend availability

Ability to commute/relocate:

• Austin, TX 78703: Reliably commute or planning to relocate before starting work (Required)

Experience:

• AI (Preferred)
• Microsoft Excel (Required)
• Personal assistant (Required)

Work Location: Hybrid remote in Austin, TX 78703

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