Directly reporting to the AAAS Department Administrator, provides course, research, and administrative support for four senior faculty members affiliated with the Department of African and African American Studies (AAAS) as well as administrative support to the Department itself when directed to do so.

Provides course-related faculty support, including but not limited to:

• updating course materials, maintaining course Canvas sites and Open Scholar websites, library research, and scanning and copying course materials.

Provides administrative and research support, including but not limited to:

• organizing and sending letters of recommendation,
• ordering and maintaining supplies,
• updating and maintaining faculty web pages,
• Payment and reconciliation of expenses in Concur, keeping accurate record of of invoice and reimbursement documentation,
• Planning faculty travel arrangements,
• budget and expenditure tracking,
• event planning and management,
• scheduling,
• additional duties as assigned.

Provides general administrative support to the department of African and African American studies, including but not limited to:

• Greeting visitors to the department
• Helping other staff members with tasks that can include updates on the department website, help with creation of the newsletter, help with events and faculty searches, and other duties as assigned.

Three years of administrative experience.

Familiarity with Microsoft Office applications including Excel, Word, Access, Outlook. Previous experience autonomously managing multiple and shifting priorities. Familiarity with University applications including but not limited to OpenScholar, Canvas, Concur, and B2P are strongly preferred.

This position requires regular travel among FAS campus locations and may include occasional travel to other Harvard campuses.

The Department of African and African American Studies currently works on a hybrid schedule where staff work in office normally 3 days per week (but can be ask, on occasion, to come in more often depending on business needs). This arrangement may change depending on university and management needs and future directions.

The FAS is not able to provide Visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.