Financial Specialist Job at U.S. Courts
Duties
The incumbent performs basic accounts payable and accounts receivable duties and reviews the accuracy of monies received and disbursed by the court, processes financial transactions, and maintains required records in accordance with court policies and approved internal controls.
Responsibilities
- Assist in maintaining, reconciling and reviewing accounting and procurement records.
- Assess requests for goods and services, ensuring they are allowable under limitations, restrictions, and policies. Verify that accounts have funds available for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures.
- Assess requests for goods and services, ensuring they are allowable under limitations, restrictions, and policies. Verify that accounts have funds available for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures.
- Assist in the preparation, update, examination and analysis of a variety of regular and non-standard reports as requested by court units, Administrative Office, U.S. Treasury, financial institutions, or other organizations or agencies.
- Adhere to the Guide to Judiciary Policy regarding procurement program policies, procedures, and practices. Adhere to the court's internal control procedures and separation of duty practices.
- Identify and maintain lists of vendors and sources of supply for goods and services. Assist in the research and evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities, as well as their reputation and history. Draft specifications, solicitations, and requests for qualifications/proposals. Research products and equipment. Draft product/equipment specifications.
The United States Probation Office for the Eastern District of Virginia is committed to protecting the community, promoting positive long-term change, treating all individuals with dignity and respect through communication, courage, and commitment and assisting the court in the fair administration of justice and reviewing competitive bids, quotes, and proposals from vendors and contractors. Discuss evaluations and review with requesters, subject matter experts, and management.
- Serve as a technical liaison between the contractor and the contracting office.
- Assist in the negotiation with vendors for the best price over contracted services and purchases.
- Under the guidance of a supervisor, evaluate and monitor contract performance to ensure compliance with contracted obligations. Assist with clarifying contract requirements and resolving any conflicts.
- Assist in writing and/or revising operating procedures for procurement management.
- Review less complex vouchers for payments related to expenses incurrent by the court for appropriateness of payment.
- Assist with oversight of financial operations to ensure compliance with internal controls, policies, and procedures.
- Assist in training other personnel in the use of financial systems and tools.
- Process and pay bills and invoices incurred in court units. Perform reconciliation of monies deposited, transferred, and disbursed by the court unit.
- Receive, review, and process travel vouchers and travel advance requests from court units.
- Check figures, postings, and documents for correct entry, mathematical accuracy and proper codes. Communicate with individuals in court units to respond to questions, problems, or insufficiencies with voucher submissions and the status of payment of vouchers.
- Prepare reports and forms by compiling information. Use accounting software and systems to record, store, and track information.
- Coordinate work efforts with other financial personnel in the financial unit.
- Comply with guidelines, procedures, and policies established by the Administrative Office and the court unit.
- Other duties as assigned.
Requirements
Conditions of Employment
- Applicants must be U.S. citizens or a lawful permanent resident that is eligible to work in the United States and is either currently seeking U.S. citizenship or intends to become a U.S. citizen when eligible. To review citizenship requirements for employment in the Judiciary, please visit: https://www.uscourts.gov/.
- A criminal background investigation (requiring the applicant to be fingerprinted) will be conducted on the person selected for hire.
- Employees of the federal judiciary must adhere to all Judicial Conference regulations, follow the policies in the Guide to Judiciary Policy, and are bound by the Code of Conduct for Judicial Employees.
- Performance will be monitored closely during the first year in this position.
- Employees are considered "At-Will" employees.
- Employees are required to use direct deposit for payroll.
Qualifications
Specialized experience progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices and principles, of financial administration and/or accounting; and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets or databases.
Preferred qualifications:
Bachelor's degree from an accredited college or university in a field of academic study, such as finance, business, or public administration, which provides evidence of the capacity to understand and apply the legal requirements and skills involved in the position. Experience with the financial and procurement processes used in the federal government and/or the Judiciary.
Education
See qualifications required.
Benefits
Review our benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applications will be evaluated and ranked based on how well they meet the minimum qualifications. Best qualified candidates will be considered for pre-employment testing and interviews.
Benefits
Review our benefits
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Letter of interest addressing their qualifications for this position, resumé and Application for Judicial Branch Federal Employment (Form AO-78- version dated 12/2021) in ONE PDF formatted document.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for the position, qualified candidates Financial Specialist are required to submit the following in one pdf document in the following order:
- a cover letter*
- a current detailed resume (including training that you have completed, and certifications obtained)
- AO-78, Federal Judicial Branch Application for Employment, Revised 12/2021 (download from https://www.vaep.uscourts.gov/ or https://www.uscourts.gov/)
- Please note: All background and financial questions must be completed
- title the pdf document as follows: Last Name- First Name-23-P006-D
- please email the pdf document to: vaep_jobs@vaep.uscourts.gov by May 15, 2023
Agency contact information
Human Resources
Email
VAEP_Jobs@vaep.uscourts.gov
Address
Fed Judiciary, Probation Off, Eastern Dist of VA
600 Granby St
Suite 200
Norfolk, VA 23510
USNext steps
Due to the number of applications received, only candidates selected for an interview will be contacted.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
Letter of interest addressing their qualifications for this position, resumé and Application for Judicial Branch Federal Employment (Form AO-78- version dated 12/2021) in ONE PDF formatted document.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
-
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
U.S. Citizens. This job is for one vacancy with three possible locations.
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