Houston Executive Assistant Job at Protiviti
JOB REQUISITION
Houston Executive Assistant
LOCATION
HOUSTON
ADDITIONAL LOCATION
JOB DESCRIPTION
Are You Ready to Live Protiviti?
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and diverse culture. We hire curious individuals for whom learning is a passion. Together, we focus on our mission of delivering confidence in a dynamic world – and the world has perhaps never been more dynamic.
At every level, we champion leaders who live our values of integrity, inclusion, innovation and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, and innovation creates new destinations.
Living our values every day. That's Living Protiviti.
Are you inspired to make a difference?
You’ve come to the right place.
Where We Need You:
We are seeking an Executive Assistant to join our Houston office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 times per week.
What You Can Expect:
The Protiviti Executive Assistant provides exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution.
What You Will Do:
Executive Support
- Answer and screen incoming calls, and make outgoing calls on behalf of executives
- Greet visitors and assist them, as needed
- Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals
- Manage Executive Outlook details (Contacts, Calendar, Email responses)
- Take initiative to anticipate the needs of your executives on a daily basis
- Prepare and manage Time & Expense reports on behalf of executives
- Arrange travel for executives, including flights, hotels, and transportation
- Handle any printing/copying/faxing, binding, and mail
- Partner with local team to provide back-up support to executives
- Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication
- Work with Executive team business partners to schedule & manage client meetings
Office Support & Communication
- Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized; Assist with security and crisis response
- Recruiting – Assist with planning/organizing recruiting events held within the office and/or on campus; Assist with general printing, tracking, and reporting
- Reporting and Correspondence – Perform basic industry/company research to assist in the response process for Request for Proposals; Data entry to support client project accounting; Upload materials to intranet site; Initiate, draft, and edit/review/format documents; Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications
Marketing & Event Execution
- Coordinate with local and regional marketing teams to prepare marketing materials
- Schedule conference rooms and coordinate audio visual and/or catering needs
- Room arrangement for offsite meeting/events, as needed
- Manage Salesforce updates and reporting for executives
Other Regional Items
- Support Human Resources with local office needs
- Coordinate with other offices, as necessary, to provide additional support to the region
- Participate in ongoing training regarding technology upgrades and new systems applicable to the position.
What Will Make You Successful:
- Professional, confident, enthusiastic and detail-oriented
- Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment
- Excellent oral and written communication skills
- Excellent interpersonal and organizational skills
- Demonstrate initiative and be a self-starter
- Ability to work independently, exercise good judgment; resourceful, problem solving skills
- Positive and approachable; ability to interact well with all levels of staff and clients
- Demonstrated accomplishments in the following areas:
- Working with a variety of levels of personnel to achieve business objectives
- Coordinating and maintaining follow-up on a number of projects simultaneously
- Proofreading and editing
- Handling confidential information in a strictly professional manner
Your Educational and Professional Qualifications:
- 2+ years of professional experience, required
- Bachelor’s degree, preferred
- Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.
#LI-Hybrid
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran
As part of Protiviti’s employment process, any offer of employment is contingent upon successful completion of a background check.
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to
HRSolutions@roberthalf.com
or call 1.855.744.6947 for assistance.
In your email please include the following:
-
The specific accommodation requested to complete the employment application.
-
The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles, CA: Protiviti will consider for employment qualified Applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
Protiviti is not registered to hire or employ personnel in the following states – Montana, West Virginia, Alaska.
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
JOB LOCATION
TX PRO HOUSTON
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