Overview

Safety Facility Services is an industry-leading provider of comprehensive facility maintenance services for commercial and residential properties of all sizes. We utilize customized technology and specialized systems to support our team of trained professionals, helping us deliver exceptional services to our customers. Founded in 1992 and currently servicing over 10mm SQF with over 500 employees, our company has evolved to include specialists in commercial cleaning, engineering and operations, architectural maintenance (metal, marble and wood), pest control, security, and lighting and energy solutions. And we’re about being sustainable, for your budget and the environment. It’s why we’re the fastest growing team in the eastern US.

About the Team | The HR Team is made of a group of diverse dynamic individuals who bring a variety of areas of expertise and talent. As a member of Safety's HR Team, you will partner with cross-functional teams to assist in building a great place to work. You will be passionate about our Core Values and our commitment to making sure that we are incorporating our values in every aspect of our Corporate culture.

About the role | The Human Resources Coordinator will perform a full range of administrative Human Resources responsibilities to support the Human Resources Team. This is a great opportunity to break into a progressive career in Human Resources. The candidate must have excellent analytical and problem solving skills combined with an entrepreneurial spirit. Attention to detail and strong communication skills are essential for this position. Additionally, this person must have the ability to multi-task at a high level, is comfortable handling highly confidential information and thrives in a very fast-paced environment. For this position, you are not expected to know how to handle everything. You are, however, expected to be driven to figure out how to handle anything. In addition to being a thorough professional with strong communication abilities and focus on the department’s goals.

ESSENTIAL FUNCTIONS and BASIC RESPONSIBILITIES:

·Responsible for assisting the human resources department with employee onboarding, includes preparation, training, and new hire assimilation.

·Perform general administrative duties, handle incoming calls and all forms of communication.

·Manage human resources records and documentation, create and distributing human resources procedures.

· Responsible for HR filing, faxing, copying, mailing, mass emailing blasts, and organizing departmental files.

· Assist with management of filing system / records management.

· Communicate daily with all employees, setting up interviews for prospective employees, may conduct phone screenings, and performing other administrative duties (Calendar Management)

·May assist with the collection of timekeeping records for HR Compliance purposes; Follow up with employees on Payroll and HR related compliance.

·Tracking documentation for licenses, OSHA kits, pay notices, direct deposits, etc

·Assist with write-up of inquiries/discrepancies and be willing to collect and analyze information.

·Respond to routine HR questions including, but not limited to benefits, payroll, and any other general inquiries, or properly redirect employees to appropriate contacts.

·Maintains employee confidence and protects HR operations by keeping information confidential.

·Own Anti-harassment Training follow up & other HR related reports/trackers.

·I-9 Management assistance, work permit follow-up

·Distribution of benefit info / Submission of benefits files (i.e., health insurance enrollment forms, commuter benefits)

·Assist with other HR projects as needed (i.e., Annual Open enrollment, Sexual Harassment Training, Team Time training, Open Houses, etc.)

· Review/Use ASANA (tasks management software) on a daily basis

· Assist with maintaining the Kitchen stocked with snacks, beverages, order of office supplies, etc.

·Serve as the Back up to the Office Receptionist, Greet guests

·Contributes to team effort by accomplishing related results as needed.

·Other duties may be assigned.

COMPETENCIES/SKILLS:

· Organizational Skills & Time Management

· Ethical Conduct

· Technical Capacity

· Stress Management

· Attention to detail and high level of accuracy

REQUIREMENTS:

· Experience as an office assistant or related field

· Computer Literacy (MS Office applications)

· High School Diploma (College preferred)

· Fluent in Spanish

Physical Demands: Will spend long hours sitting and using office equipment and computers, which can cause muscle strain. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Environmental Conditions: The incumbent is located in a busy, open area office. The incumbent is faced with constant interruptions and must meet with others on a regular basis.

Sensory Demands: The incumbent must spend long hours in intense concentration. The incumbent must also spend long hours on the computer entering information which requires attention to detail and high levels of accuracy.

Mental Demands: There are a number of deadlines associated with this position, which may cause significant stress.

EEO Statement: We are an equal opportunity employer. It is the policy of the company to hire, train, promote and pay its associates without regard to race, creed, color, religion, national origin, citizenship status, gender, marital status, age, disability, sexual orientation or veteran status.

Disclaimer: The above statement are intendant to describe the general nature and level of work being performed by the incumbent (s) of the job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Overtime

Education:

• High school or equivalent (Preferred)

Experience:

• Human Resources: 1 year (Preferred)
• Office experience: 1 year (Required)

Language:

• Spanish (Fluently Speak, Read, Write) (Required)

Work Location: One location

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