Human Resources Generalist

Administration - Human Resources Dept.

Full-time, 40 hours per week

Monday - Friday: 8:00am - 5:00pm

- Tuscaloosa, AL -

Competencies:

• Excellent verbal, interpersonal and written communication skills.
• Demonstrated competent computer skills including Word, Excel, Outlook, and HR/Payroll systems
• Must be able to organize and prioritize a variety of tasks.
• Must be able to make decisions promptly and appropriately. Must be able to work independently and make decisions regarding employee related issues.
• Must execute independent judgment regarding hiring decisions.
• Must be knowledgeable in cultural diversity.
• Must be able to maintain the highly confidential nature of Human Resources work.
• Must possess tact, excellent communication skills, ability to work effectively with employees and managers and role-model our positive and professional image to applicants and employees.
• Ability to work effectively with both employees and managers required.

Essential Functions/Responsibilities:

• Creates and maintains as changes occur the job postings for our agency website, external recruitment sites, and internal job board.
• Prescreens applicants via telephone or in person; refers qualified applicants to hiring manager.
• Interviews qualified applicants and makes recommendations for hire in conjunction with hiring manager.
• Extends job offer to all new hires.
• Assist/processes employee verifications for current and previous employees.
• Schedules New Employee Orientation for all new hires.
• Discusses benefit plans with job applicants as appropriate.
• Determines salary offers for all new hires and transfer in accordance with salary structure. Referring equity issues to HR Director as situations arise. Requests assistance from HR Director when needed.
• Organizes, coordinates, and participates in recruitment events such as job fairs, luncheons, dinners, receptions.
• Assist employees with all HR aspects including hiring, benefits, compensation, operations, recognition programs, training, employee relations matters and ensuring policies are followed for all staff.
• Develops and maintains relationship with area colleges and universities to attract top talent.
• Determines appropriate recruitment venues for our agency and coordinates through HR Director.
• Provides guidance and advice to managers in departments on hiring decisions, employee relations and disciplinary consultation.
• Completes background screenings on potential new hires to meet Alabama State DMH requirements.
• Develops partnership with managers to ensure recruitment needs are met by quickly filing positions with qualified internal and external candidates.
• Recruits and/or monitors recruitment of qualified internal and external candidates for job openings for areas of responsibility.
• Conducts exit interviews with potential separating employees. Forwards information to HR Director.
• Maintains time-to-fill log with the exception that all positions will be filled on an average of 30 days.
• Responds to employee requests and questions and follows-up with 48 hours to their needs.
• Assists HR Director with investigations and employee relations.
• Works closely with managers and supervisors regarding employee performance issues.
• Works with HR Director on benefits, benefit overview and new employee benefit sign ups.
• Reconciles benefit invoices to ensure accuracy for billing.
• Inputs and tracks employee data to benefit vendors website to ensure employee benefit offerings/selections.
• Responsible for processing unemployment, FMLA, Worker's Compensation claims for employees as needed.
• Serves as initial contact for all Human Resources issues for IRBH/Crisis Diversion Center.
• Conducts annual review of agency's employee job descriptions.
• Ensures all training requirements are met as defined by Alabama State Department of Mental Health.
• Follows HR defined hiring process.
• Maintains organization of applications and potential hires utilizing department identified forms and processes. Processes employee resignations and new hire paperwork in a timely manner for accurate payroll processing.
• Assists and actively participates in employee events as required and/or requested.
• Ensure that all assigned duties are implemented according to IRBH and DMH policies and procedures.
• Ensure all safety, fire prevention, and health measures are followed while on duty.
• Attend all staffing and meetings as scheduled.
• Maintain communication and awareness of current Organization events by reading memos, emails, bulletin boards, and communication logs.
• Work independently and/or with teams to complete assigned tasks accurately and in a timely manner with minimum supervision.
• Support Organizational Code of Conduct, Standards Compliance, HIPAA and Security Programs by ensuring job tasks are performed in a legal and ethical manner, assessing the work area for non-compliance and notifying the supervisor, manager, Executive Director or designee as appropriate, and maintaining training requirements and understanding that training is a required condition of employment.
• Maintain the confidential nature of all consumer and Organization related activities by not divulging information outside the facility, discussing information within the facility on a need-to-know basis, acknowledging policy by signing confidentiality statement, and by referring media and general inquiries to the Executive Director.
• Adhere to attendance and punctuality policy by allowing adequate time to arrive and assume responsibilities at designated time, adhering to meal and break times and making timely requests for PTO and reporting the need for sick leave in accordance with policy.
• Comply with all standards related to safety and health by maintaining current TB Test, CPR/First Aid, CPI, and by reporting infections and on-the-job injuries in accordance with policy.
• Identify opportunities for improving the quality of services provided by the department and the organization.
• All other duties and responsibilities as assigned by the HR Director or Executive Director.

Minimum Qualifications:

• Bachelor's Degree in Human Resources, Business or related field required.
• One year experience in Human Resources as a recruiter or generalist, preferably in healthcare.
• Computer skills including Word, Excel, and email required.
• Tact, excellent organizational and analytical skills required. Must be able to convey a positive/professional image to applicants and employees.
• Excellent time management skills, multi-tasking and follow through required.
• Proven project management, independent thinking, and organizational skills required.
• Competent verbal and written communication skills required.
• Must be able to read, write legibly, speak, and comprehend English.

Working Conditions, HIPAA, Other Guidelines:

Job Specifications: To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

HIPAA: Must be knowledgeable of and abide by HIPAA regulations with regard to protected health information as defined by HIPAA and IRBH. Minimally accesses verbal, written, and /or electronic PHI, usually incidentally to an approved use and /or disclosure as pertains to consumer's financial, demographic, and/or clinical data.

Working Conditions: Works in general office environment and in outpatient facilities; may require long hours. Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computer, copier, multi-line phone and fax machine. Some risk involved in the event of aggressive/out-of-control consumers.

Physical Requirements: The Physical Requirements described herein are representative of those which must be met by an employee to successfully perform the primary functions of this job. Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform essential functions.

Physical presence onsite is essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.

Full-Time Benefits:

• Blue Cross Blue Shield Medical Insurance
• Prescription Drug Coverage
• Employees Retirement System of Alabama
• Paid Time Off
• Mileage Reimbursement
• Voluntary dental, vision, and life insurances

Indian Rivers is an Equal Opportunity Employer
This Employer participates in E-Verify