Johnson & Johnson Family of Companies

Title: Senior Administrative Assistant

Location: Hybrid: 2 Days In Titusville, NJ; 1 Day in Raritan, NJ; 2 Days Remote

Duration: 2 years

Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits

Please note that this is a contract role providing services to the Johnson & Johnson Family of Companies through external staffing partners of Kelly OCG. If you are selected for this role, you will be employed by a contract staffing supplier and will not be a member of the Johnson & Johnson Family of Companies.

Candidates offered employment must show proof of COVID-19 vaccination or secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families, and the communities in which we live and work.

Summary:

Company is recruiting for a Senior Administrative Assistant to two Vice Presidents. This position is in Titusville, New Jersey, 3 days per week in the office minimum; can work from home the other two days.

The Senior Administrative Assistant is responsible for providing comprehensive administrative support primarily to two Vice-Presidents on the Company and will also offer general support to the greater Supply Chain team located in Titusville. They will act as the point person and go-to for questions regarding office-related matters such as catering, shipping, arranging A/V support, conference room reservations and supplies.

Responsibilities:

• Performing project coordination duties and administrative support for two VPs in Supply Chain
• Manage calendars for two VPs; sending out invitations through Outlook and working with other assistants to find mutually convenient times for meetings
• Booking domestic and international travel using Concur
• Processing expense reports using Concur
• Maintaining files and assigned projects as needed
• Communicating effectively and articulately with all levels of the organization
• Handling confidential documents and material as needed
• Assisting in the preparation for meetings; ordering catering, setting up Zoom calls and arranging A/V
• Partnering with teams on Purchase Orders and eMarketplace orders as needed
• Achieving results in the absence of day-to-day guidance

Qualifications:

• A minimum of a high school diploma is required, Associates degree is preferred
• A minimum five (5) years high-level assistant/office management experience ideally in a fast-paced environment is preferred
• Strong organization skills are required
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks
• Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment
• Ability to prioritize and execute tasks with minimal direction or supervision is required
• Highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint is required
• Experience with systems like eMarketplace, Concur, Workday is preferred
• Excellent listening, analytical, facilitation and organizational skills is preferred
• Strong collaboration, influencing and relationship development skills is preferred
• Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile and rapidly changing environment is preferred