Markets Pre Trade Executive Assistant

Whippany

As Barclays Markets Pre Trade Executive Assistant, you will provide secretarial and administrative support to the Head of the function at the MD level. You will also assist other senior D’s and MD’s as a secondary priority. This is an opportunity for you to work with other EAs within the Markets Technology business on as-required basis to ensure activities are covered and completed effectively. This is a great chance for a pro-active, experienced assistant who enjoys a busy and varied role with responsibility.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month, or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally can request work patterns to reflect their personal circumstances.

Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Managing calendar conflicts according to stated priorities and work collaboratively to find mutually agreeable times when reschedules are required

• Organising internal and external meetings, booking appointments, meeting rooms/hospitability/VC facilities/webcasting

• Ensuring all documentation / briefing materials are provided ahead of meetings and travel in a timely manner

• Booking travel and arranging all logistics in association with travel, arranging visa’s where necessary ensuring the T&E policy guidelines are followed

• Processing of all expenses both credit card and cash receipts within the T&E policy. Act as a subject matter expert for policies and procedures

• Taking on any other ad hoc duties as required e.g., populating templates, creating lists of upcoming meetings for a specific stakeholder, photocopying

• Assisting with various IT-related tasks and ad hoc projects within the team

• Maintaining organizational charts, trackers, photos, and executive biographies

What we’re looking for:

• Organised, confident, approachable, and flexible with energy and resilience

• Excellent telephone and email etiquette with an ability to manage competing priorities

• Team player with willingness to help

• Ability to work independently and proactively drive activities to ensure successful task completion

Skills that will help you in the role:

• Experience assisting senior staff in a highly confidential/discretionary environment

• Established administrative assistant in a corporate setting with planning and organization skills

• Ability to multi-task when demands arise in a fast paced, demanding environment

• Highly professional, collaborative manner, excellent attention to detail and ability to work to tight deadlines when under pressure

Where will you be working?

At Barclays, we are proud to be redefining the future of finance and here at Whippany we are defining the future of the workplace and the future of the way we work and live. We are creating a unique community, one of four strategic tech-enabled hubs that will redefine opportunity for everyone who works here. Whatever you do at Whippany, you’ll have every chance to build a world-class career in this world-class environment.

#LI-Hybrid

#CS_opportunities