POSITION DESCRIPTION FOR
MUSIC DEPARTMENT ADMINISTRATIVE ASSISTANT
First United Methodist Church of Lubbock

Position Status: Full time

Position Type: Non-Exempt

Amenability: CFO, Director of Music, Staff Parish Relations Committee

Position Objective: Coordinate and execute the support needs of the Music Ministry

Assignment: Director of Music,
Worship Ministry Team,
Music and Fine Arts Ministry Team

First United Methodist Church is hiring a full-time administrative assistant in Music Department. The ideal candidate will be a person of deep Christian faith and a demonstrated desire to share the Christ with others. Duties of the administrative assistant include providing support to the Director of Traditional Music and Assistant Director of Music, assisting in daily music office needs and managing church’s administrative activities in traditional worship services. Ultimately, a successful administrative assistant should ensure the efficient and smooth day-to-day operation of the music office.

Expectations:

• Ability to work well in a team environment with staff, congregation members, and community
• Working knowledge of Adobe Indesign, Illustrator, Excel, Word, Photoshop, and databases, spreadsheets
• Dependability and timeliness
• Excellent communication and organizational skills
• Must be able to maintain confidentiality
• Appropriate dress

Specific Roles Music Department:

• Design and generate printed materials
• Worship bulletins
• Concert programs
• Publicity Materials (posters, postcards, brochures)
• Other publications as assigned
• Ability to do graphic design is helpful, but not required

• Provide hospitable, welcoming environment for phone calls and visits to music office
• Event calendaring/coordination
• Rehearsals
• Concerts
• Meetings
• Receptions

• Deposits and purchase orders in coordination with Business Office guidelines and procedures
• Correspondence
• Publicity mailings
• Friends of Music letters
• Donation acknowledgements
• Meeting/rehearsal reminders
• Thank you letters

• Data entry, maintenance, and reports
• Choir attendance and roster information
• Friends of Music donor database
• Concert feedback forms
• Other tasks/projects/research as needed

• Music Library Maintenance
• Sort and file music as needed (volunteer assisted)
• Stamp, number, catalog new music
• Maintain music library catalog database
• Distribute music to choir members’ slots

• Ministry Team coordination, support, and attendance as needed
• Staff Worship Planning Team
• Worship and Music Ministry Team
• Music and Fine Arts Ministry Team

Additional Roles for Music Department:

• Website/social media/app updates for the concerts
• Tour coordinating
• Helping book flights, rooms, buses and travel
• Dealing with the budget

• Other responsibilities as assigned
• Help move and place banners and Paraments

Job Type: Full-time

Pay: $14.00 - $17.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Lubbock, TX 79401: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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