Location: Santa Cruz, CA

Schedule: Monday - Friday 8:00am to 5:00pm

• Assists in the preparation of correspondence, reports, budget documents, manuals, detailed operating procedures, minutes, agendas, and other written materials; researches and compiles data from multiple and varied sources to prepare reports or complete forms; compiles and organizes content; selects formats, edits, and proofreads various documents; and finalizes documents.
• Prepares, monitors, and processes a variety of transactional documents, including purchase requisitions, budget requests and transfers, expenditure claims, and personnel/payroll actions.
• Greets customers in person or over the telephone and directs them to appropriate officials, vendors, or departmental staff; answers inquiries on administrative matters, and provides standard forms as needed; receives complaints and resolves if possible, referring unresolvable issues to a superior.
• Schedules meetings involving multiple participants and/or locations; prepares and distributes agendas and meeting materials; maintains appointment calendars for management.
• Enters and retrieves information from both hard copy and electronic records; utilizes various manual and electronic tools to log, track, summarize, and report information.
• Maintains, and updates general administrative filing systems in accordance with departmental records retention programs; documents retention storage; creates reference material.
• Budget tracking for department.
• Receives and assists in gathering routine financial documents, including invoices and bills; prepares payment authorizations, requisitions and check requests; maintains a department petty cash fund; requisitions a variety of supplies, parts, and materials; maintains inventory.
• Develops and maintains mailing lists; prepares and distributes inter-office mail; prepares difficult external mailings.
• May handle sensitive or confidential materials, records, files, and other privileged information.
• Makes employee arrangement to attend meetings.
• Assists in coordinating projects and assignments.
• Operates standard office equipment; utilizes standard business computer software in performing job tasks.

**COVID vaccination required

Job Type: Full-time

Pay: From $16.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Santa Cruz, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

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