Office Coordinator Job at Traverse City Whiskey
Full Time • Corporate Office & Production Facility
Traverse City Whiskey Co. creates high quality small batch whiskey and cocktail cherries in our Traverse City, Michigan production facility and distributes nationwide. Our tasting rooms in Traverse City “The Stillhouse” and Detroit “The Outpost”, pour cocktails and sell retail products to our growing number of patrons and whiskey enthusiasts. Our adventure began in 2012 and because of our talented and passionate team of employees, our production, product lines and our distribution channels continue to grow.
We are a dynamic and growing company with a work culture that fosters teamwork and comradery. We are looking for a person to join our small but mighty production team, primarily working on the bottling line, packaging products and helping to clean the facility at the end of the shift.
We appreciate a good sense of humor and a solid work ethic to get the job done with the highest standards of quality and accuracy in mind. A history of solid attendance at previous employees is required.
We appreciate a good sense of humor and a solid work ethic to get the job done with the highest standards of quality and accuracy in mind. A history of solid attendance at previous employees is required.
Position Summary
Energetic, personable, organized.
The Office Coordinator plays a vital role in the efficient functioning of the distillery's administrative operations. This position provides comprehensive administrative support to various departments while ensuring effective communication and coordination within the organization.
Responsibilities
Qualifications:
Physical Requirements/Other:
Please note that this job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of duties, responsibilities, or qualifications. The employer reserves the right to modify the job description based on business requirements and needs.
Energetic, personable, organized.
The Office Coordinator plays a vital role in the efficient functioning of the distillery's administrative operations. This position provides comprehensive administrative support to various departments while ensuring effective communication and coordination within the organization.
Responsibilities
- Manage front desk operations, including greeting visitors, answering inquiries, checking and distributing mail and directing calls to the appropriate personnel.
- Perform general administrative tasks, such as handling correspondence, managing calendars, scheduling appointments, and organizing meetings.
- Process and maintain accurate cross-software records/data for production and tasting room operations.
- Maintain office supplies inventory, anticipate needs, and place orders as necessary.
- Assist in the preparation and distribution of internal communications, including memos, newsletters, and company-wide announcements.
- Maintain confidentiality of sensitive information and exercise discretion when handling confidential matters.
- Coordinate special events, including tastings, tours, and promotional activities, by managing logistics, guest lists, and event coordination.
- Conduct research and compile reports as required by management.
- Support cross-functional teams and assist with various projects as assigned.
- Ensure compliance with company policies, procedures, and safety guidelines.
- Provide assistance to colleagues as needed, fostering a collaborative and supportive work environment.
- Support HR activities, such as maintaining employee records, assisting with recruitment efforts, and coordinating onboarding procedures.
- Other duties may be assigned, and job duties may change according to workload or season.
Qualifications:
- A knack for maintaining a positive vibe, infusing the office with laughter, and keeping spirits high (pun intended).
- Proven experience as an office coordinator, administrative assistant, or in a similar role.
- Knowledge of administrative and clerical procedures.
- Proficiency in Google Workspace G Suite
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in handling documents and data.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Strong problem-solving skills and the ability to work independently.
- Ability to adapt to changing priorities and handle multiple tasks simultaneously.
- Knowledge of the distillery industry or a passion for spirits is a plus.
- Background in manufacturing or distribution experience is preferred.
- Experience working in Sage Intact is preferred.
Physical Requirements/Other:
- Ability to stand, sit, or walk for extended periods as needed.
- Occasional lifting and carrying of objects weighing up to 35 pounds.
- Flexibility to work occasional evenings or weekends for special events.
- A valid driver’s licenses is required to run errands as needed.
- Ability to talk or hear; read, write, and understand English.
- Prolonged periods of sitting at a desk and working on a computer.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Please note that this job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of duties, responsibilities, or qualifications. The employer reserves the right to modify the job description based on business requirements and needs.
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Paid Time Off
- Holiday Pay
- A casual and fun work environment
Traverse City Whiskey Co. offers a competitive wage and compensation package, medical, dental and vision benefits, life insurance, paid time off, and holiday pay. We offer a casual work environment. Employee discounts, swag and “shifty” cocktails are part of the offer when you work at TCWC. Join our fun and growing team that makes the best whiskey around!
Compensation: $20.00 per hour
Traverse City Whiskey Co. - "The Whiskey of the North" - is a fast growing, ten-year-old distillery based in northern Michigan. The Company distributes its whiskey expressions across 28 states. The company also distributes a nationwide line of artisan cocktail supplies, including Premium Cocktail Cherries, Simple Syrup and a full line-up of cocktail mixers (under the Cocktail Crate brand).
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