Office Coordinator - Nutley, NJ
3 month contract +

Essential Generic Job Functions:

1. Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
2. Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
3. Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
4. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
5. Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
6. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
7. Reviews and distributes daily mail correspondence to appropriate personnel.
8. Orders office supplies and maintains inventory.
9. Maintains up-to-date departmental manuals and files.
10. May assist with compiling and developing the annual budget.
11. Responsible for confidential and time sensitive material.
12. Relies on experience and judgment to plan and accomplish goals.
13. Other duties and/or projects as assigned.
14. Adheres to HMH Organizational competencies and standards of behavior.

Skills:

Position requires a minimum of 10 years' prior experience in related field with a minimum of 2 years' prior experience working for top level Executive(s). Bachelor's degree may be substituted for some of required experience.

Candidate must:
Be proficient in computer skills including but not limited to Microsoft Office Applications (i.e. Outlook, Excel, PowerPoint, etc.) and/or Google

Demonstrate excellent written and verbal communication skills

Have strong problem solving capabilities

Be highly organized with strong attention to detail

Have the ability to prioritize and work independently on a variety of tasks

Possess the ability take initiative and handle stressful situations

Education:

HS Diploma, GED or equivalent required. Associate's or Bachelor's degree highly preferred.

Job Type: Contract

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Office Coordinator: 2 years (Required)

Work Location: One location

Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.