Office Manager Job at Ghent Motor Company
The primary function of this position is to manage the office staff, review problem areas with appropriate department managers and to maintain an accurate set of accounting record-Q under the GM guidelines which are reviewed on a yearly basis by an outside accounting firm as designated by the Dealer.Coordinate all facets of budget and report data.
Responsibilities
- Ensure all employees within the department are properly performing their job duties
- Meet the GM guidelines in financial reporting
- Maintain a clean and accurate set of accounting records.
- Make sure all paperwork flows smoothly on a daily basis.
- Keep the Dealer aware of the financial status of the company
- Work on projects directly with the Dealer or area department managers as directed by the Dealer
- Make sure staff is involved in successful cross training.
- Make sure all accounting is entered into the computer system by office employees daily.
- Disburse to all managers a daily operating control report for their departments and make sure the Dealer receives the full DOC report.
- Prepare all necessary journal entries during the month
- Prepare taxes (state and federal) on a quarterly basis
- Work with designated accounting firm on the yearly audit so final tax returns can be issued by them.
- Prepare Accounts Receivable Statements monthly
- Collect all moneys due from customers and the factories.
- Prepare semi-monthly payrolls for management
- Prepare the month end and print and disburse the monthly financial statements.
Qualifications
- Accounting degree or commensurate experience.
- Ability to read and comprehend instructions and information.
- Two years of experience in a dealership position
- Working knowledge of dealership financial statements.
- Ability to explain technical financial information in an understandable manner
- Excellent communication skills. Professional personal appearance.
- Will be trained on dealership computer systems
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