Open Records Officer - Appointed Job at Gwinnett County
Class Summary
Job Description
The Law Department seeks a professional to fill the new position of Open Records Officer. The primary responsibility for this position will be to coordinate open records for Gwinnett County. Responsibilities include, but are not limited to, composing, formatting, and preparing correspondence; responding to requests for public records in accordance with the Georgia Open Records Act; compiling and redacting documents; coordinating and managing an electronic open records system; synthesizing and summarizing information from records and reports; and providing training to County departments on the Georgia Open Records Act and the County’s open records processes and policies. The position will require assistance to outside counsel if legal action is related to an open records act request. The position will perform these duties and other duties as may be assigned under the general supervision of a Deputy County Attorney.
Essential Duties
- May supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; making hiring, termination, and disciplinary recommendations.
- Performs a variety of advanced administrative functions, which may include: preparing correspondence; maintaining calendars and filing systems; maintaining policy and procedure manuals; making travel and training arrangements; preparing expense statements; and/or, performing other related activities.
- Serves as a liaison with the general public, the Board of Commissioners, other governmental officials or agencies, County employees, the media, and/or other interested parties.
- Assists in preparing studies, reports, reviews, and/or other related documents. Develops and conducts training.
- Assists in conducting research, analyzing findings, writing analyses, and developing recommendations.
- Participates in budget development and maintenance efforts.
- Collects data necessary to comply with the Georgia Open Records Act
- Responds to requests for public records in accordance with the Georgia Open Records Act
- Compiles and redacting documents
Public Speaking Duties
- Public speaking, sufficient enough to conduct training.
$60,166 +, commensurate with years of experience
The grade for this position is 101.
Effective 4/11/2023, this position is eligible for the Employee Referral Program.
Minimum Qualifications
- Bachelor’s Degree in public administration or related field
- A minimum of five years of experience as a records officer, paralegal, office manager, or a related position
- Equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities to perform the job of Open Records Officer
- Knowledge of the State of Georgia Open Records Act and records retention
- Exposure to litigation through course work, internship, paralegal, or other litigation experience
- Strong interpersonal and communication skills
- Strong attention to detail and proofreading skills
- Ability to interact professionally with County staff and the public
- Excellent writing skills
- Applicable laws, rules, and regulations
- Court procedures
- Research methods
- Operating a computer, applicable software, including hardware to scan documents
- Applying laws, rules and regulations
- Analyzing complex information
- Ability to create electronic documents
- Communication: interpersonal skills as applied to interaction with coworkers, supervisor, the general public, the media, etc. sufficient to exchange or convey information and to receive work direction
- Ability to maintain the confidentiality and integrity of sensitive information obtained or reviewed
Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.
Additional Information
Department of Law
The Law Department is comprised of a County Attorney, three Deputy County Attorneys, seven Senior Assistant County Attorneys, an Associate County Attorney, an Open Records Officer, and a professional legal clerical staff. Law Department attorneys primarily represent the governmental entity of Gwinnett County, but they also represent county employees, elected officials, boards, authorities, and other related governmental organizations. Divisions include Infrastructure, Government and Administrative Services, and Litigation.
About Gwinnett County
Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.
The county's population in 2000 was about 588,448 and we’ve only continued to grow since then, with the population expected to reach one million by the year 2022.
Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.
The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.
In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.
Vision
Gwinnett is the preferred community where everyone thrives!
Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.
Values
Integrity: We believe in being honest, building trust, and having strong moral principles.
Accountability: We believe in stewardship, transparency, and sustainability.
Equity: We believe in fairness and respect for all.
Inclusivity: We believe in engaging, embracing, and unifying our communities.
Innovation: We believe in continual adaptation of technology, process, and experience.
Hiring Process
- Hiring Process
- FAQs
For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email Jobs@GwinnettCounty.com.
Our Benefits program is designed to support every aspect of our employees’ lives, from physical and emotional to social and financial.
Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation.
On average, our employees’ benefits are worth 48 percent of their base salary!
In other words, employees would spend nearly half of their pay to purchase these benefits on their own. For employees’ medical premium alone, the County contributes an average of 91 percent of the cost!
Health
- Medical plans for active and retired employees
- Dental and vision plans
- Prescription drug plan
Wellness
- Onsite Employee Wellness Center
- 24/7 Employee Assistance Program (EAP)
- Immunizations
- Wellness education and incentive programs
- Annual wellness fair
Family and Career
- Training and professional development opportunities
- Family planning benefits
- Four weeks of paid parental leave
Time
- Annual/Sick Leave
- 12 paid holidays per calendar year
- 1 paid floating holiday per calendar year
Money
- Flexible spending accounts for medical and dependent care
- Health Reimbursement Arrangement (HRA) available
- Health Savings Account (HSA) available
- Retirement and Savings Plans
- 401(a) Defined Contribution
- 457 (b) Deferred Compensation
- Longevity pay
- Tuition reimbursement
- Financial education programs
Protection
- Basic, optional, and dependent life insurance
- Short-term and long-term disability
- Critical illness and accident insurance
- Hospital indemnity insurance
- Identity theft protection
To learn more about the Benefits offered at Gwinnett County
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