Operations Assistant Job at Texas State University
Posting Information
Posting Information
Posting Number
2023313
Posting/Functional Title
Operations Assistant
University Pay Plan Title
Administrative Asst II
Location
San Marcos
Department
Career Services
Recruitment Type
Open to All
Job Type
Full-Time
Monthly Salary
$2,916.67
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- At least one year of customer/client service experience
- Excellent and accurate communication skills, both written and verbal
- Ability to prioritize workload and effectively multi-task in a fast-paced setting
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Preferred Qualifications
- Experience working with students in a college environment
- Knowledge of Texas State University policies and procedures
- Prior evidence of work duties requiring organizational skills
- Ability to create and maintain complex and effective digital filing systems
- Experience working with Handshake and SAP
- Bachelor’s degree
Job Description
The Operations Assistant will oversee the operations and systems managed through the department’s main reception area/welcome desk and provide supervisory oversight to the operations of the department’s drop-in career advising service.
Job Duties
- Staff the department’s welcome desk area, greeting guests, answering/transferring phone calls, receiving and distributing regular mail and email, scheduling appointments, and maintaining the professional appearance of common areas
- Hire, train, supervise, schedule, and evaluate performance of the department’s student staff who assist in supporting welcome desk operations, career peer advising, and other service areas
- Create and manage student employee weekly work schedules
- Assist the department’s employer engagement team in reviewing and approving employer registrations and job postings in the university’s student alumni job posting system (Handshake) and staffing large-scale career events such as job fairs
- Ensure department supplies remain stocked, ordering when necessary, documenting receipt and delivery to appropriate department staff and storage locations
- Provide administrative support to members of the department’s leadership team
- Serve as back up support to the department’s office manager
Additional Information to Applicants
Job Open Date
01/30/2023
Job Close Date (posting closes at midnight)
Open Until Filled
Yes
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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