Part-time Office Assistant/ Receptionist Job at Barricades Unlimited
DUTIES AND RESPONSIBILITIES
The primary functional duties and responsibilities of the Office Assistant includes but not limited to:
- Arrive at Office and be prepared to work at the beginning of the shift
- Answer all phone calls and greet visitors in a pleasant manner.
- Enter all new call logs and tickets as quickly as possible within 24 hours of the request from branch manager, crew chief and/or customer. Send all tickets to Lubbock daily.
- Quote sales of inventory items and daily leases.
- Understand customer credit and who is required to pay up front vs. those extended net 30 credit.
- Coordinate credit card payments with Lubbock office.
- Gather, verify and submit daily time logs turned in by the traffic control crews.
- Gather and submit Task Hazard Analysis and Truck Inspection forms weekly.
- Gather, verify and submit weekly all Accounts Payable and Credit Card receipts.
- Coordinate new hire documentation to be submitted to HR Department.
- Support and assist the Regional Manager and Crew Chief with administration duties as needed.
- Recommend measures to improve efficiency, product quality, and safety
- Notify supervisor of any quality or safety related concerns
- Demonstrate initiative by evaluating situations, making decisions based on facts and solid judgments
- Act in a manner that represents the professional manner reflecting the companys values and principles
- Perform duties in an independent manner with little to no supervision
- Arrive at meetings on time and prepared to participate
- Maintain a cooperative working relationship with employees
- Constantly look for and suggest ways to perform duties and responsibilities more effectively, what we call Act Like an Owner.
- Perform other duties and tasks as may be assigned by the Regional Manager and Crew Chief.
MEASURES OF PERFORMANCE
The receptionist/office assistant shall be deemed to be performing in an acceptable manner when the following have been accomplished:
- The Regional Manager is kept informed of daily activity.
- Work order initiation are completed in a timely manner.
- Work is completed accurately
- Attendance and participation at Company Meetings
- Other tasks assigned by the Regional Manager are performed in an accurate, complete, and timely manner
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