Job Description

Based in Southern California with locations in Malibu, Calabasas and Camarillo; our client has been on the leading edge of technology, conducting pioneering research and advancing the state of the art.

FULL-TIME ONSITE

• Audits web based time sheets daily for exempt and hourly employees to ensure leave and time policies are followed daily.
• Processes weekly timecards ensuring compliance with both company policies and procedures as well as full local, state and federal guidelines.
• Imports and exports data between timekeeping, payroll and HRIS platforms ensuring complete and accurate data transfers.
• Coordinates and supports audits, both internal and external, as requested including PTO accruals and Year-to-Date Payroll and Timekeeping data.
• Assists employees, vendors and managers with time reporting. Researches and resolves questions related to timecards.

Processes time record adjustments.

• Maintains payroll records in accordance with Payroll Record Retention policy.

Maintains a filing system that ensures easy and efficient retrieval of information; follows appropriate retention guidelines.

• Prepares mail and inter office correspondence as needed.
• Ensures timekeeping and payroll documents received are accurate and complete
• Submits new hire information into accounting and timekeeping systems with high attention to detail.
• Enters updates to the timekeeping system for employee changes including but not limited to promotions, timesheet approver changes, and terminations.
• Maintains a strong working knowledge of all company timekeeping practices.
• Maintains a strong working knowledge of the timekeeping, accounting and HRIS systems used and participates in continuous improvements to the systems.
• Coordinates and schedules training to new employees and new timesheet approvers on timekeeping policies and procedures.
• Coordinates and tracks annual timekeeping training for all existing employees.
• Prepares time reports for payroll processing.
• Updates timekeeping policies and procedures as needed.
• Processes a high volume of documents accurately.
• Performs other duties as assigned.

QUALIFICATIONS

• 1-3 years relevant experience in accounting, payroll or related field.
• Bachelor’s Degree preferred; 4-year related experience may substitute in lieu of a Bachelor’s Degree.
• Ability to maintain focus and attention to detail.
• Ability to meet strict deadlines.
• Ability to maintain confidential information.
• Intermediate Excel skills including formulas and pivot tables.
• Proficient in Microsoft Word, Outlook and Adobe.
• Excellent communication skills and ability to maintain a pleasant and positive attitude, even in difficult situations. Tact and poise are essential.
• This position is on-site.
• Regular and prompt attendance is required.
• Ability to work schedule as defined, which may include holidays and overtime as required.

#DB

Job Types: Contract, Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Payroll: 2 years (Preferred)

Work Location: One location

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