Want to join a mid-sized company that puts people first in support of important customer requirements? NVE is seeking talented individuals to join our team in our mission to partner with the United States government to maximize the value of its facilities. Our employees are critical to our overall success, and our diversity makes us stronger and more creative for the agencies we serve. NVE has been in business for over 20 years and we have a history of outstanding contract performance. With over 370 employees worldwide, growth and innovation in the federal space remains one of our top priorities.

Our lines of business include Integrated Facility Services, Global Security, and Program Support. NVE has developed an excellent reputation with our Federal and Commercial clientele for our technical expertise and commitment to customer satisfaction.

The successful candidate will support region(s) in GSA’s Zone 1, Lease Administration Section (LA Team), Realty Support Branch. The LA Team is responsible for all Lease Administration (LA) for Zone 1 comprised of leases located in the Northeast and Midwest regions of the United States as well as Puerto Rico and Virgin Islands. The primary duties include conducting annual lease file reviews, Government initiated tax initiatives, Lessor initiated taxes, and Change of Ownerships/Novations. Although, for management purposes the successful candidate may be assigned to a specific workload or assigned area, they will not be limited to that workload and may be assigned special projects as needed.

These services are expected to be a hybrid of telework and reporting on-site one day a week at the Regional Office Building located at 100 S. Independence Mall W., Philadelphia, PA 19106. It is possible that additional report on-site days may be added in the future with at least 30 days notice.

Specific responsibilities include the following:

Lease Administration Support

• Performs Annual Operating Cost Escalations/ adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely
• Performs Real Estate Tax Escalations/ adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely
• Maintains ongoing personal contact with Lessors, Appropriate taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
• Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a s Supplemental Lease Agreement, Novation Agreements, etc. and processing the Change in Necessary data systems
• Prepares states of lease and estoppels upon request to include researching lease for required information, obtaining necessary Building Manager & Contracting Officer input and legal approval
• Performs rental histories and analysis to resolve questions, concerns, or discrepancies that are identified
• Monitors expiring leases and initiates lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, sending reminders every 90 days to GSA project contacts and create a physical and electronic project file
• Maintains ongoing personal contact with Lessors, Local Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
• Responsible for scanning documentation into the GREX Program and resolving all scanning issues or errors as necessary
• Reviews Lease files, GREX and REXUS System to verify data and process necessary changes as required by Lease Amendment and/or changes to the necessary systems
• Participate in regional or national data clean-up efforts
• Performs Quality control on all actions, correct, and resubmit as necessary
• Performs QC to insure submitted action passed thru properly to client
• Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified
• Performs other duties as necessary in the management of files and the administration of leases

Operating Cost & Tax Escalation/ Adjustment

• Performs Annual Operating Cost Escalations/ adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely
• Performs Real Estate Tax Escalations/ adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely
• Maintains ongoing personal contact with Lessors, Appropriate Taxing Authority, preparing analysis and processing rental increase or withhold timely
• Maintains ongoing personal contact with Lessors, Appropriate Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
• Responsible for scanning documentation into the GREX program and resolving all scanning issues or errors as necessary
• Reviews Lease files, GREX and REXUS System to verify data and process changes to the necessary systems
• Participates in regional/national data cleanup efforts
• Performs quality control (QC) on all actions, correct, and resubmit as necessary
• Performs QC to insure submitted action passed thru properly to client
• Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified
• Performs other duties as necessary in the management of files and the administration of leases

Change of Ownership/ Novations

• Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a Supplemental Lease Agreement, Novation Agreements, etc. and processing the change in necessary data systems
• Performs QC on all actions, correct, and resubmit as necessary

Additional position highlights:

• Collaborative and team-oriented environment. Excellent work life balance. Promotion from within. Position offers a hybrid schedule (1-2 days in office).
• Promotion from within and opportunities to fill other roles. GSA has often hired NVE personnel into direct hire positions which is a great way to get a foot in the door towards the stability of a federal position.
• Onsite and offsite parking available.
• Staff receive recognition and awards for outstanding service.

Experience

• 6 year(s): A minimum of 6 years’ work experience as in a research and analysis, finance, contract administration, legal, government contracting or related field.

Education

• Bachelors or better

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Team Player: Works well as a member of a group

Motivations

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)