Proposal Coordinator 1 Job at Clear Channel Outdoor
Clear Channel Outdoor
Job Summary: The Proposal Coordinator is an operational and tactical role that supports the efforts of the Campaign Planning team and works in partnership with Campaign Strategists. The Proposal Coordinator focuses on the timely fulfillment of deliverables pertaining to Request for Proposals (RFPs) from advertising clients.
Job Responsibilities
Job Qualifications:
Skills
Location San Antonio, TX: 4830 North Loop 1604 West, Suite 111, 78249
Position Type Regular
The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
Job Summary:
Job Responsibilities
Primary
- Support Campaign Strategists (internal clients) and understand needs of requests
- Excel spreadsheets, photo databases, PowerPoint presentations and map creation
- Process all proposal elements and deliverable documents as directed by the Manager
Sales Proposal Support, including:
- Assure complete and timely completion of proposal deliverables
- Work against Service Level Agreements (SLA), in particular accuracy of deliverables and speed of response to internal clients
Operations
- Review RFP deliverables and determine best approach
- Utilize CCO’s proposal and mapping tools to compose and edit key information for proposals
- Prepare proposal data using Excel
- Access databases to collect proposal material
- Develop maps using mapping software to chart locations of media products and demographic information
- Use Salesforce worksite for each assigned proposal to ensure proper workflow
- Use proposal file access and tracking protocol to ensure the integrity of all proposal documentation
- Coordinate with any internal specialist to ensure completion and accuracy of all proposal elements
- Work within a tightly-knit team environment
- Ability to work Flexible Schedules
Job Qualifications:
Education
- Bachelor’s Degree in related field preferred, or equivalent combination of education, training, experience, or military experience.
Work Experience
- 4+ years’ relevant experience preferred
- Experience responding to municipal bids and RFP’s preferred
Skills
- Customer Service environment experience. Call Center or Service Center experience a plus.
- Strong organizational skills; ability to effectively multi task, organize, and prioritize work with attention to detail
- Demonstrates ability to read, analyze and interpret verbal and written requests and directions
- Excellent verbal and written communication skills
- Working knowledge of Windows operating system and proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint) and able to learn and use company and customer system(s)
- Ability to interpret a variety of situations and instructions furnished in written, verbal, chart/diagram or schedule form
- Collaboration skills-able to interact and partner effectively and professionally with internal clients and teams
- Must be detail oriented
- Strong creative, organizational and time management skills
- Strong Microsoft PowerPoint and Excel skills
- Ability to multi-task to manage multiple projects, meet deadlines and changing priorities
- Skilled in working closely with others to develop high quality materials as part of a team
- Self-starter with diligent work ethic and work hours flexibility
- Ability to think things through and develop processes that contribute to enhanced organizational efficiency Excellent written and verbal communication
- Familiarity with Adobe Creative Suite (particularly InDesign) preferred
- Good design sense and creativity preferred
Competencies
- Functional/Technical Skills – Has the functional / technical knowledge and skills to do the job at a high level of accomplishment.
- Adaptability – Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
- Planning and Organizing – Reaching goals by making and following plans, setting and sticking to priorities and allocating resources effectively.
- Achievement Orientation – Focusing efforts on meeting challenges and achieving high quality results consistent with the organization’s goals.
- Fostering Communication – Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across.
- Partnering – Seeking and building partnerships and alliances that further the organization's objectives.
Physical Demands
The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands.
- Employee must have the ability to lift and move items up to 15 pounds.
- Employee must have the ability to see written documents and computer screens, and to adjust focus.
- This job is performed in a temperature-controlled office environment.
Other Requirements
- Ability to travel nationally up to 15% of the time
- Access to a reliable vehicle and possess a valid driver’s license
- **Prescreen testing of Excel (V-lookups, Pivot Tables, Formatting and Formulas) and PowerPoint
Location
Position Type
The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
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