Please Note:

All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. College transcripts must be attached to the application. To receive Veterans’ preference, a copy of the DD Form 214 (member #1 not accepted), NA Form 13038, VA Summary Benefits Letter, or a DD form 1300 must be attached when submitting your application. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

Submitted Through Work in Texas:

Work in Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. CAPPS Recruit: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

General Description:

The purchasing and contracts manager leads a small group of two purchasers within the Finance Division at the Texas Veterans Commission (TVC), a mid-size agency; and performs highly complex to advanced (senior-level) contract management work. Work involves developing, evaluating, and tracking a broad range of contracts with extensive latitude for the use of initiative and independent judgment while ensuring the general purchasing functions meet state and agency standards. Applicants must be able to perform multiple tasks concurrently with a high degree of accuracy and attention to detail. This position reports to the Finance Operations Manager. This is a great opportunity to lead a small group within the Finance team. TVC offers a flexible work schedule up to 5 days a week upon Director approval (satisfactory performance must be maintained). Position will need to report to HQ as needed.

Essential Duties and Responsibilities:

• Lead and supervise two purchasers to ensure the agency meets established business processes.
• Demonstrate general knowledge related to purchasing, requisitions, and purchase orders within CAPPS.
• Maintain policy and procedure for procurement and contracting group.
• Develop contracts by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract features.
• Oversee the coordination and facilitation of procurement related meetings such as kick-off and pre-proposal meetings, post-ward conferences, team briefings, and evaluation scorings.
• Manage and facilitate contract pre-award and post-award activities.
• Monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract policies and recommend cancellation of contracts when deviations occur.

• Confer with contract providers to ensure compliance with policy, procedure, legal, and fiscal requirements.
• Resolve contract issues and concerns.
• Negotiate contract renewals, amendments, and plan changes.
• Review specifications for bid requests.
• Plan, develop, coordinate, and maintain procurement documents, bid evaluations instruments, and records.
• Analyze, interpret, and clarify legislation, statutes, federal regulations, and assist with the development of contract administrative policies, procedures, rules, and regulations to ensure compliance with agency and governmental regulations.
• Work with program directors and agency training team to coordinate contracts and events.
• Provide technical assistance to a variety of internal and external customers regarding contract administration, policies, and procedures.
• Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
• Perform other duties as assigned.

Military Crosswalk information:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Minimum Education:

• Graduation from an accredited high school or high school equivalency diploma.

Minimum Experience:

• Contract Specialist IV - Minimum of three (3) years’ experience in purchasing, contracting or contract management. Minimum of 2 years of Texas state purchasing or contracting experience.
• Contract Specialist V - Minimum of four (4) years’ experience in purchasing, contracting or contract management. Minimum of 2 years of Texas state purchasing or contracting experience.

Additional Requirements

• Certification as a Certified Texas Contract Manager (CTCM).
• Certification as a Certified Texas Contract Developer (CTCD), or attainment of this license within 12 months of hire.
• A valid Texas Driver’s License is required.

Preferred Experience and Qualification:

• Graduation from an accredited four-year college or university with a major in Business Administration, Public Administration, Finance, Accounting, or a related field is generally preferred.
• Working knowledge of CAPPS, specifically the procurement module.
• Experience leading and overseeing staff in an office setting.
• Honorably discharged Veteran strongly preferred.

Knowledge, Skills, and Abilities:

• Knowledge of state procurement and contract management requirements, regulations, and best practices; of negotiating contracts; of developing contracts; of business administration and accounting principles and practices; and of policies and procedures of contract management
• Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; to communicate effectively; and to supervise the work of others.
• Skill in developing methods and procedures for locating supply sources.
• Skill in using Microsoft Excel to create spreadsheets and queries to extract purchasing information.
• Skill of strong attention to detail a must.
• Ability to apply state contracting policies and procedures as published in the Texas Procurement and Contract Management Guide.
• Ability to tabulate and evaluate bids.
• Ability to interpret laws and regulations.
• Ability to make sound judgments and decisions.
• Ability to communicate effectively and accurately both verbally and in writing.
• Ability to work efficiently and independently in a dependable and organized manner to meet various deadlines.
• Ability to provide guidance and assistance to agency staff.
• Ability to work cooperatively with others in a team environment.

Environmental & Physical Conditions:

Normal office work environment, mostly sedentary in nature. May involve walking; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping, and bending; and safely lifting and carrying items weighing up to 30 pounds. Work involves extensive telephone usage and repetitive hand/wrist/finger motions while using the computer.

Notes to the Applicant:

To receive Veterans’ preference, a copy of the FORM DD214 -member #4, must be attached when submitting your application. College transcripts must be attached to the application. If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview.

This position has been designated as a security sensitive position. A criminal background investigation will be conducted on the final candidate for this position.

DUE TO THE HIGH VOLUME OF APPLICATIONS, WE DO NOT ACCEPT TELEPHONE CALLS APPLICANTS SCHEDULED FOR INTERVIEWS WILL BE CONTACTED.

Veterans Information: The Texas Veterans Commission is committed to hiring Veterans and is proud to employ the highest percentage of Veterans among all state agencies. Additional info may apply via the job posting.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: The Texas Veterans Commission does not discriminate on the basis, of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.