Requisition ID: 268258

• Relocation Authorized: National - Accompanied
• Telework Type: Full-Time Office/Project
• Work Location: Sugar Land, TX

Project Overview

Bechtel Equipment Operations, Inc. (BEO), a wholly owned Bechtel affiliate company, functions as the construction equipment asset manager of Bechtel Group and is actively engaged in projects across all of Bechtel's business lines. In support of its involvement, BEO uses sophisticated estimating and scheduling systems to assist projects in developing bid proposals, equipment lease versus purchase analysis, tool and consumable utilization forecasts, scaffold estimating and supply, and overall construction fleet utilization plans. Headquartered in Sugar Land, Texas, BEO also manages several permanent global equipment storage and support facilities.

Position Summary

Performs tasks involved in the formation and administration of purchase orders. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions. Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers purchase orders.

Responsibilities

Leads the effort to review the supplier invoices as they come in to Bechtel to be able to accept reject them within 5 days of receipt through Online Portal. Actively pursues actions required by team to get purchase order paid.

Forms and issues purchase orders by performing the following:

• Prepares bidders’ lists
• Prequalifies bidders
• Forms bid packages
• Issues bid requests
• Coordinates bidders’ questions
• Receives bids
• Negotiates Terms and Conditions
• Prepares Commercial Bid Summary and recommendation
• Recommends and secures approvals in accordance with established procedures
• Prepares and commits orders
• Prepares, maintains and distributes status reporting documents

Administers assigned purchase orders, performing the following functions:

• Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
• Monitors supplier performance for conformance to commercial terms.
• Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
• Informs or works with other Procurement personnel for administration of agreements.

Communicates with suppliers as necessary to achieve required service and receipt of goods.

Communicates with Operations to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment.

Provides status information required for the invoice Hold Report. Review all invoices coming through the Bechtel Chile Invoice Portal and verify that they are correct and matched to a purchase order or service agreement. All invoices that are incorrect shall be returned to the vendor within a 5-day time limit.

Prepares and organizes meetings, such as bid clarification and post-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel and Supplier on all contractual matters. After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.

Qualifications and Skills

Basic Qualifications

• Must have the right to work and remain in the US
• Bachelor’s degree in related field, plus 6 years of related experience in supply chain. In lieu of degree, 12 years of related work experience in supply chain and/or accounting.
• Knowledge of business administration procedures, techniques, and business ethics.
• Skilled in oral and written communication, and demonstrated ability to communicate effectively across an organization.
• Proficiency and experience in the formation and administration of purchase orders. Understands risk and how to address it in the terms and conditions.
• Proficiency of managing data for purchase order and invoice systems particularly in BPS, DSCS and Oracle.
• Demonstrated proficiency in procurement including knowledge of and skill in communicating effectively with suppliers, bidder prequalification, preparation of bidder’s lists, compilation of bid requests. Proficiency in the administration of commitments, monitoring supplier performance, and the resolution of claims and disputes.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.