Sales Coordinator| Santa Clara Convention Center Job at Oak View Group
Oak View Group:
Salary: $29 - $31.25
EEO:
Oak View Group is a sports and entertainment company engaged in a wide variety of activities, including arena development, facility management, arena and stadium alliance, sponsorships and partnerships, security services, publications, conferences, and consulting. The company, privately held, is headquartered in Los Angeles, California with offices throughout the world.
Overview:
Under general supervision, the Sales Coordinator provides assistance and administrative support to the Senior Sales Manager, Sales Manager and Marketing Manager; assists in coordinating the licensing of space and booking of events for the facility.
Salary: $29 - $31.25
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
For PT roles: Benefits: 401(k) savings plan and 401(k) matching.
The Santa Clara Convention Center is considered Silicon Valley’s premier convention space due to its centralized location and easy access to some of the world’s top companies. With over 262,000 square feet of flexible meeting spaces, the high-tech facility can accommodate a range of events including conventions, trade shows, conferences, corporate meetings, weddings and receptions, and other types of special occasions.
Responsibilities:
- Assist Sales Managers in the preparation of event license agreements, contracts and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements
- Assist Sales Managers in updating facility user contact and account information, blocking meeting space and other event booking information in the computerized event booking and management system
- Create and maintain event files; distribute and reconcile all event folders and respective checklists for Sales, Event Services and Finance Departments
- Run, prepare and distribute weekly reports for department
- Represent the department at weekly operational meetings
- Update the event calendar on facitlity website, in-house posters; prepare various reports & correspondence
- Coordinate client welcome gift program
- Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
- Perform other duties as required
- Knowledge of principles and practices of sales and marketing
- Knowledge of modern office procedures, methods and related computer equipment; business letter writing and basic report preparation; principles and procedures of record keeping; principles and procedures of financial record keeping and reporting; customer service
- Minimum of two (2) years of increasingly responsible experience in an adminstrative support position, preferably in a sales capacity at a hotel, convention center or related field
- Bachelor's degree from an accredited college or university with major course work in marketing, public relations, business administration, hospitality management or other related field
- Additional years of experience may be substituted for formal education
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Santa Clara Convention Center (the "SCCC") is an Equal Opportunity Employer. The SCCC is firmly committed to providing equal opportunity in all our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, national origin, ancestry, citizenship status, uniform service member status, marital status, pregnancy, age, medical condition, handicap, disability or any other protected status in accordance with the requirements of all federal, state and local laws.
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