Attention Applicants! Please read the instructions thoroughly.

**Applications will only be accepted through the company website. ** To submit an application, visit https://bit.ly/41ksGX4

This recruitment will close on 5/26/2023 , to be considered for this opportunity, applicants must submit an online application on the City of Long Beach website, with a resume, cover letter, and answer the supplemental questions.

THE POSITION

The Department of Economic Development has an immediate opening for a full-time Bureau Secretary in the Real Estate Development Bureau. This position reports to the Real Estate Development Bureau Manager and plays a key role in support of a busy and vibrant organization.

EXAMPLES OF DUTIES

• Provides clerical support to the Real Estate Development Bureau and Bureau Manager
• Compiles information and data for use in preparing various records and reports
• Schedules meetings, appointments, assists with preparation for travel and other various assignments related to the bureau functions
• Interprets departmental policies procedures and operations to the public or City personnel
• Maintains calendar and address book for the Bureau Manager and Real Estate Officer
• Creates and maintains flyers, desk manuals, bureau records and other materials
• Prepares and manages correspondence, reports and documents, including but not limited to, tracking City Council, Economic Development Commission, and Planning Commission, Bureau items;
• Takes and transcribes dictation, typing a variety of letters, memoranda, reports and schedules, including material of a confidential nature
• Coordinates requests from the City Council, City Manager's Office, or other clients
• Provides back up support to the Executive Assistant and seven bureau staff
• May supervise other clerical personnel
• Performs other related duties, as required.

REQUIREMENTS TO FILE

• High School Diploma or equivalent
• Five years or more progressively responsible secretarial/ clerical experience

DESIRABLE QUALIFICATIONS

• Proficiency in the use of computers including email, internet, and office productivity software (e.g., Microsoft Office)
• Experience in the public Sector (e.g., government agency)

SUCCESSFUL CANDIDATE WILL DEMONSTRATE

• Exceptional verbal, written and customer service skills including the ability to maintain confidentiality
• Excellent planning, interpersonal, and time management skills
• Flexible and adaptable with respect to changing priorities
• Strong attention to detail
• Ability to work well with all levels of City government, residents and businesses
• Proficient in spelling, grammar, punctuation, and English language skills
• Skilled in a wide range of software, including Word, Excel, PowerPoint, Outlook, Internet, Zoom, Microsoft Teams, etc.

SELECTION PROCEDURE

HOW TO APPLY: This recruitment will close at 11:59 pm on Friday, May 26, 2023. To be considered for this opportunity, applicants must submit an online application, including resume, and cover letter.

Online application can be filed at www.longbeach.gov.jobs.

Applications will be reviewed for depth and breath of experience. The most qualified candidates will be invited to participate in further selection procedures. The candidates will be invited to participate in further selection procedures. The candidate selected for this position will be required to go through a screening process prior to onboarding, including a background check, physical examination, and review of driver history. Applicants who do not meet the minimum requirements will not be considered.

This information is available in an alternative format by request at the agency contact on the bulletin. If special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.

This position is not eligible to receive the Transportation Allowance.

EQUAL OPPORTUNITY: The City of Long Beach is an Equal Opportunity workforce. We value and encourage diversity in our workforce. The City of Long beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information an alternative format, please call (562) 570-3693.

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact
(855) 524-5627.

Job Type: Full-time

Pay: $21.29 - $29.10 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Overtime
• Weekend availability

COVID-19 considerations:
Effective, April 25, 2023, the City of Long Beach will no longer require new hires to
have received a COVID-19 vaccine, unless expressly stated in the Long Beach Health Department’s Health Officer Order for employees working in direct patient care areas.

Work Location: Hybrid remote in Long Beach, CA 90802

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