Secretary II Job at MARTON TECHNOLOGIES, INC.
Panum is seeking an experienced Secretary II to join our team serving the USDA Digital Infrastructure Service Center. This role will be located in Kansas City, MO and will require the selected individual to be on-site.
This position will provide administrative support to executive and non-executive staff. Uploads documents to collaboration sites for which access is available.
Initially support is primarily for local-based staff; however occasional support may be required for personnel located in Washington, DC when at Kansas City location and occasionally remotely from Kansas City to staff at DC location.
Roles and Responsibilities
- Clerical duties: filing, taking phone calls, scheduling appointments, preparing correspondence, distributing mail, making travel arrangements using Concur system
- Attends and takes meeting minutes at local-based executive management meetings and standard meetings request approval and distribute or post as instructed. Upon transcription, USDA intranet website and shared drive
- Prepare typed /written meeting minutes that are a clear, accurate, and comprehensive record that captures all action items and tasks identified in each meeting
- Prepare memorandums, correspondence, letters, and various reports on an as needed basis and weekly, bi-weekly, and monthly as scheduled
- Assist Federal employees with travel authorizations and vouchers as requested using USDA’s travel management system and conforming to USDA Travel policy
- Assists Federal employees with Conference/Training Transparency, Accountability and Tracking (CTAT) worksheet, as needed to finalize authorizations
- Office supply requests/orders/inventory and stocking for supply room for local-based requests
- Coordinate and schedule interviews, vendor and customer local meetings as requested
- Maintain MS Office Outlook Calendars for local-based Federal Managers as requested
Minimum Qualifications
- Candidate must be proficient in Microsoft Office suite of productivity tools, or as upgraded by USDA.
- Must have superior organizational skills, follow instructions, work independently, can multi-task as required in a fast-paced environment, and interact with professionalism on the phone, in person and in email
- Candidate must possess ability to extract all relevant and accurate information and action items when taking notes and preparing typed/written minutes
- Candidate must possess ability to provide clear, succinct, and relevant materials for DISC Executives in their preferred format
Panum Telecom LLC (dba Panum Group) Established in 1997, Panum Group provides unique expertise and innovative solutions that address federal customers’ greatest business and mission challenges. A culture of excellence through innovation and problem-solving has resulted in 100 percent growth in employees and revenue over the last three years. Panum provides program & project management, acquisition & contract management, business & strategy consulting and next generation information and communications technology services for more than 20 federal agencies. For more information, please visit www.panum.com.
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