Senior Accounts Payable Specialist

M.E. Dey is a Customs Broker and Freight forwarder with offices in 3 locations. Our largest office in Milwaukee, and two smaller offices in Chicago and Long Beach.

We are seeking a Sr. Accounts Payable Specialist who can bring exceptional skills to contribute to or own a variety of accounting duties related to vendor invoice processing and supporting our operational staff by problem solving and creating efficiencies.

The ideal candidate will be an enthusiastic and quick learner with a positive approach who is willing to roll up their sleeves and work with details to get things done and has the ambition to grow personally and professionally in a fast pace working environment.

Duties/Responsibilities:

• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner
• Support month-end A/P close process relative to accurate accruals and vendor account reconciliations
• Manage the Corporate AP mailbox and the timely processing of all invoices.
• Invoice workflow review and follow-up.
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and asset records.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Ensure timely follow-up and resolution of internal and external inquiries of vendor invoice/payment issues
• Work to gain approval from appropriate approver prior to invoice processing
• Deliver accurate timely results dedicatedly in a dynamic, data-driven environment
• Record monthly credit card expenses
• Provide support with Ad Hoc projects as needed
• Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Ensures proper maintenance, filing, and storage of records in case of audits (maintain A/P vendor files)
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills, with the ability to interact with a variety of functions across the organization
• Proficient in Microsoft Office Suite or related software
• Thorough understanding of accounts payable functions
• Excellent attention to detail
• Ability to motivate staff
• Ability to work in a fast-paced environment
• Must be highly organized, be able to prioritize tasks, and meet deadlines with accuracy
• Team player

Education

• Bachelor’s or associate degree in accounting or equivalent (BA is preferred)
• 3 - 4 years of experience in Accounts Payable, preferably in transportation

We want to hear from you! We are looking to build the best team of people who will be empowered to do their best work. If you have what it takes, but don’t necessarily meet every bullet in the job description we encourage you to apply.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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