STAFF ASSISTANT (ADMINISTRATIVE ASSISTANT II) Job at State of Illinois
Agency : Department of Healthcare and Family Services
Job Posting ID: MP23654
BPIS: 11411
Group: CL (B-H)
Start Date: 02/22/2023
Closing Date: 03/07/2023
Salary: $5,246 - $7,827 ANTICIPATED MONTHLY SALARY NON-STATE $5,246
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. If you are seeking a transfer please remember to upload a State of Illinois Department of Central Management Services Illinois Federation of Public Employees (IFPE) Employee Transfer Request.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number MP23654
Job Description:
The Department of Healthcare and Family Services (HFS), Division of Medical Programs' is seeking to hire an energetic and detail oriented Administrative Assistant II to serve as a Staff Assistant for the Bureau of Resources and Impact. This position provides administrative support for the Bureau Chief and is responsible for the following tasks: analyzing and determining assignments; routing and responding to inquiries and correspondence received from internal and external organizations; conducting and coordinating studies and special projects. This role will serve as a representative of the Bureau Chief. The ability to multi-task and retain confidential information is imperative.
The ideal candidate should demonstrate a good work ethic, strong analytical skills, organizational skills, human relation skills, and experience with office procedures in State government or private or business organization.
HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas (Remote work may be an option for certain positions)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (10) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity, and this position appeals to you, please apply today!
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs in maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
Job Responsibilities
- Serves as staff assistant to the Bureau Chief of Resources and Impact
- Directs and conducts studies and investigations of problems affecting operations
- Directs and reviews the Medicaid Management Information System (MMIS) and Project Management System (PMS) systems
- Confers with Bureau staff to develop new/revised policies and procedures relating to services provided by the Bureau
- Collaborates with the Agency Labor Relations Manager
- Serves a Personnel Liaison for the Bureau
- Represents the Bureau Chief
- Compiles and directs the compilation of a variety of reports, e.g., spending, production, project status, ect
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
- Requires two years of professional experience in a public or private organization
Preferred Qualifications
- Extensive knowledge of the principles of office management
- Extensive knowledge of composition, grammar, spelling, and punctuation
- Extensive knowledge of office methods and procedures
- Two (2) years of experience utilizing automated office equipment, including computers
- Working knowledge of agency programs, rules and regulations
- Two (2) years of human relations experience interacting with management, representatives of Government, private industry, and the public
- Extensive experience communicating clearly and effectively both orally and in writing
- Two (2) years of experience proofing, composing and editing correspondence and statistical reports
- Two (2) years of experience with technical support for medical programs
Conditions of Employment
- Requires the ability to pass a background check
- Requires the ability to travel
- Requires the ability to work outside of normal business hours
- Requires the ability to maintain State issued equipment such as a laptop
Work Hours: 8:30 a.m. - 5:00 p.m. Monday - Friday
Work Location: 201 S. Grand Ave. E., Springfield IL 62763
Agency Contact: HFS.DMPApps@illinois.gov
Job Family: Clerical and Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
If you are seeking a transfer please remember to upload a State of Illinois Central Management Services Illinois Federation of Public Employees (IFPE) Employee Transfer Request.
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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