The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The Staff Assistant provides centralized operations coordination and administrative support to the program and their staff; including managing the Executive and Associate Director’s schedules, file storage and collaborative software applications, assists in coordinating travel, processing expense reports and completing special projects as necessary. The role also supports CNAY staff by coordinating events, stakeholder outreach, and research projects.

The candidate must be well organized, flexible, and must be able to contend with multiple demands and accuracy while maintaining a high level of sustained attention to detail. This position also requires basic communication skills, knowledge of Excel, information technology, and database systems, and an understanding of accounting and bookkeeping. The Staff Assistant must have the ability to interact with staff and external stakeholders through program event planning. The ideal candidate will be results-oriented, highly motivated, creative and a team player.

Essential Duties

• Speaks and corresponds with individuals on the ED and AD’s behalf as requested.

• Plans travel and prepares detailed itineraries for ED and AD when requested, including travel arrangements, accommodations, and appointments.

• Initiates and/or finalizes correspondence for the ED and AD as appropriate.

• Maintains files, prepares reimbursements and other forms as assigned.

• Manages the CNAY info box by responding to inquiries and triaging them to the appropriate staff when necessary.

• Works closely with Programs staff in assisting with special projects as assigned.

• In coordination with CNAY staff, prepare, provide and retain agendas, information, tickets and other pertinent items for daily meetings and events including Board Advisory and Youth Advisory Board meetings.

• Assists in organizing CNAY’s SharePoint site as needed.

• Assists team members with organizing roundtables and webinars.

• Assists with database management and creation for program projects.

• Supports in event planning and travel arrangements for program events on behalf of staff and stakeholders.

• Assists CNAY staff with outreach and communications projects.

• Assists staff with research, written analyses, reports, briefings and memoranda for a variety of audiences.

• Other duties as assigned

Knowledge, Education and Experience:

• Bachelor’s Degree in relevant field preferred but not required.

• A minimum of two (2) years’ experience in Administration or related field; (Additional administrative experience may be substituted for degree).

• High energy, flexibility, trustworthiness and compatibility; proven ability to determine and hold confidentiality is required.

• Attention to detail and ability to meet deadlines.

• Demonstrated experience and passion for working directly with Native youth.

• Ability to understand budgeting and expense reporting.

• Computer proficiency, particularly with Microsoft Office Suite.

• Outstanding communications skills are essential, including public-facing speaking and writing ability.

• Prior experience working in government or non-profit organizations is appreciated.

• A strong commitment to the character and purpose of the Aspen Institute.

• Ability to work under stress and pressure.

• Ability to adhere to attendance policies.

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.