Support Services Clerk Job at Shasta County
Shasta County Redding, CA 96001
$12,473 - $15,921 a month
$12,473 - $15,921 APPROXIMATE MONTHLY / $71.96 - $91.85 APPROXIMATE HOURLY
ORAL EXAM IS TENTATIVELY SCHEDULED FOR MAY 2023
SEE “SPECIAL REQUIREMENT” SECTION REGARDING
POSSESSION OF A VALID
DRIVER’S LICENSE
FINAL FILING DATE: MAY 19, 2023 AT 12:00 NOON
ABOUT SHASTA COUNTY
Shasta County offers all of the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, diversified culture, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.
ABOUT THE DEPARTMENT
The Department of Support Services includes the following Units: Personnel, Purchasing, and Risk Management.
The Personnel Unit manages programs designed to attract and retain the best employees for County government. These programs include recruitment, labor relations, employee grievances, maintenance of job classifications, County wide training, and the storage and maintenance of all employee personnel records.
The Purchasing Division is responsible for the management of countywide contracts, competitive procurement of goods and services, disposal of surplus County property, and processing of various fiscal transactions. This position supports all County departments in their efforts to secure best value products and services and requires incumbents to build and maintain effective relationships with all County Departments, as well as current and prospective vendors.
The Risk Management Unit administers and funds the County's insured and self-insured programs that include workers' compensation, liability, vision, malpractice, fire, personal property, faithful performance bonds, and others. The funding is provided by charges assessed against other County departments, special districts, and current and former employees who benefit from the department's programs.
ABOUT THE POSITION
Under general direction, to plan, organize, coordinate, and administer the Shasta County Department of Support Services; and to do related work as required.
DISTINGUISHING CHARACTERISTICS
The incumbent in this single-position class is responsible to the County Executive Officer for managing all Divisions within the Department of Support Services consisting of Purchasing, Risk Management and the Personnel Divisions. This position is an unclassified, at will position.
EXAMPLES OF ESSENTIAL DUTIES
Plans, organizes, directs, and assumes responsibility for the carrying out of the full array of functions within the Department of Support Services; evaluates the performance and gives direction to all division managers within Support Services; establishes and maintains departmental goals and objectives; maintains liaison with other department heads and public and private agencies which interact with these divisions; develops and maintains a comprehensive program of internal support services to County departments and assesses the most cost effective ways of providing such services; conducts operational and organizational studies of individual divisions and subsidiary programs to identify any improvements or deficiencies; insures that Board policy and procedures are properly followed by each division; plans, organizes, directs, and evaluates programs and services of the Department of Support Services; formulates policies and procedures for the administration of the Department divisions in accordance with the Shasta County Board of Supervisors and the County Executive Officer; acts as Shasta County's Risk Manager with all applicable authority; acts as Shasta County Personnel Director with all applicable authority as specified under the Shasta County Ordinance Code and Personnel rules; acts as Shasta County Purchasing Agent as delegated by the County Executive Officer; directly manages the recruitment and selection, training, classification and pay, employee relations, affirmation action, and personnel records activities of the County; prepares, reviews, and evaluates budget estimates and requests; determines the selection, assignment, training, and retention of personnel in the Personnel division; maintains liaison and consults with other divisions, departments, agencies, boards, public official, community groups and organizations, establishes and maintains departmental goals and objectives.
TYPICAL QUALIFICATIONS
Any combination of education and experience sufficient to directly demonstrate possession and application of the following:
Knowledge of: Principles of public administration and government organization, public financing, self-insurance and risk management, and purchasing; principles of public personnel administration; principles, methods, and procedures of budget preparation and fiscal control; supervisory techniques and procedures.
Ability to: Make effective public presentations; communicate effectively both orally and in writing; direct and supervise the work of professional, para-professional, and support staff personnel; establish and maintain effective relationships with other divisions, departments, agencies, boards, public officials, community groups and other organizations; direct a comprehensive personnel program; identify, define, and analyze administrative, operational, and programmatic problems and develop recommendations; analyze situations and adopt effective courses of action particularly during union negotiations; exercise initiative, ingenuity, independent analysis, and judgment in solving difficult and complex supervisory, administrative, management, and personnel problems; develop concise, informative, descriptive written and oral reports; comprehend and interpret complex regulations, laws and guidelines; manage various programs and functions and provide effective leadership in implementing those programs.
These employment standards are typically attained with at least five (5) years of strong managerial, administrative, fiscal, and supervisory experience, including substantial interaction with department heads, elected officials, and policy making bodies.
SPECIAL REQUIREMENT
Possession of a valid California driver’s license.
SUPPLEMENTAL QUESTIONS
Responses to the following must be submitted with a completed application.
Please highlight your education, training, and work experience that you believe is particularly relevant to the job, specifically, in the areas of Personnel, Labor Relations, Risk Management and Purchasing.- What do you see as priorities in the County’s efforts to recruit and retain qualified employees?
- Describe your experience working with governing bodies, elected officials, and executive management representing a variety of needs and competing priorities.
- Describe your leadership style.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. The employee will need to be able to handle multiple tasks with shifting priorities and interact with the public and the staff. Some situations may involve crisis or conflict resolution.
OTHER CONSIDERATIONS
All new employees are required to have their paycheck directly deposited to a bank account.- Some positions may require a valid California driver's license and acceptable driving record according to County policy.
- Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
- As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
- Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.
- Shasta County participates in E-Verify. For more information click here (Download PDF reader). If you do not have internet access, contact Personnel at (530) 225-5515 to request a flier.
- In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
- Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees’ Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 8.75% of his/her pay to this plan or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employee benefit page for at Employee Benefits additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the Shasta County website are for information purposes only. To the extent the provisions of the flyer or the County’s website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.
SALARY AND BENEFITS
Salary: $12,473 - $15,921 per month.- Holidays: 12 days plus 1 floating holiday per year.
- Vacation: 10 days first 3 years; 15 days 4-9 years; 17 days 10-15 years; 20 days 16 years and thereafter.
- Sick Leave: 12 days per year with a generous pro rata payoff at termination after at least 5 years.
- Administrative Leave: 80 hours per year.
- Retirement: CalPERS, coordinated with Social Security.
- Insurance: Medical and dental plan, with the County paying for most of the employee and a portion of the dependent cost; a vision plan.
- Life Insurance and Long-Term Disability: Fully paid group life and accidental death and dismemberment policy and long-term disability.
- Expense Allowance: $50 per pay period.
- Cell Phone Allowance: $120 per month.
- Other: Deferred Compensation plan and IRC Section 125 plan.
APPLICATION AND SELECTION PROCEDURES
Shasta County Personnel will accept applications and responses to the supplemental questions until 12:00 noon, on May 19, 2023. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application.
It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will
NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered.
Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.
Applicants are encouraged to apply on-line at apply online or submit an application to the Shasta County Personnel Office.
Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.
SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Shasta County Personnel
1450 Court Street, Suite 348 - Redding, CA 96001; (530) 225-5515
NOTE:
Various bargaining units may have benefits that alter from this general summary. This summary of benefits is not a binding document and is provided as a courtesy. Refer to labor agreements (MOUs) for specific benefit information.
Vacation:
10 days first 3 years; 15 days 4-9 yrs; 17 days 10-15 yrs; 20 days 16 yrs and thereafter.
Sick Leave:
12 days per year with a generous pro rata payoff at termination after at least 3 years.
Administration Leave:
80 hours per year.
Expense Allowance:
$50.00 biweekly stipend.
Holidays:
12 days per year.
Retirement:
The County is in the Public Employees' Retirement System (CalPERS) coordinated with Social Security (note - not all Safety members' benefits are coordinated with Social Security). Members hired prior to May 8, 2011 are covered under the Safety retirement provisions with a 2% @ 55 benefit. Members hired after May 8, 2011 but before January 1, 2013 are covered under the Safety retirement provisions with a 2% @ 60 benefit. Members hired after January 1, 2013 are covered under the California Public Employees Pension Reform Act (PEPRA) with a benefit formula of 2% @ 62. Please review the specific MOU for stipulated retirement formulas. Employees pay 7.75% of his or her salary, on a pre-tax basis for a period of time as specified in his or her labor contact, or Personnel Rules as appropriate.
Insurance:
Major medical and dental plans with the County paying a majority of the employee and a portion of the dependent cost; a vision plan; and a life insurance policy.
Miscellaneous:
SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Any information on this page or links is subject to change without notice.
Shasta County Personnel
1450 Court Street, Room 348
Redding, CA 96001-1676
(530) 225-5515
Various bargaining units may have benefits that alter from this general summary. This summary of benefits is not a binding document and is provided as a courtesy. Refer to labor agreements (MOUs) for specific benefit information.
Vacation:
10 days first 3 years; 15 days 4-9 yrs; 17 days 10-15 yrs; 20 days 16 yrs and thereafter.
Sick Leave:
12 days per year with a generous pro rata payoff at termination after at least 3 years.
Administration Leave:
80 hours per year.
Expense Allowance:
$50.00 biweekly stipend.
Holidays:
12 days per year.
Retirement:
The County is in the Public Employees' Retirement System (CalPERS) coordinated with Social Security (note - not all Safety members' benefits are coordinated with Social Security). Members hired prior to May 8, 2011 are covered under the Safety retirement provisions with a 2% @ 55 benefit. Members hired after May 8, 2011 but before January 1, 2013 are covered under the Safety retirement provisions with a 2% @ 60 benefit. Members hired after January 1, 2013 are covered under the California Public Employees Pension Reform Act (PEPRA) with a benefit formula of 2% @ 62. Please review the specific MOU for stipulated retirement formulas. Employees pay 7.75% of his or her salary, on a pre-tax basis for a period of time as specified in his or her labor contact, or Personnel Rules as appropriate.
Insurance:
Major medical and dental plans with the County paying a majority of the employee and a portion of the dependent cost; a vision plan; and a life insurance policy.
Miscellaneous:
- Deferred Compensation plans available through specified companies.
- IRC Section 125 plan available for pre-tax payroll deductions for contributions towards un-reimbursed medical expenses and dependent care.
- Optional insurance products are available.
SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Any information on this page or links is subject to change without notice.
Shasta County Personnel
1450 Court Street, Room 348
Redding, CA 96001-1676
(530) 225-5515
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