Job Title: Accounting Associate

Category: Hourly, Full-Time

Days/Hours: Monday-Friday 8:00 a.m.- 4:30 p.m., year round

Education Requirements: Bachelor’s Degree in related field preferred with 5 years’ experience minimum and Background check. Quickbooks experience a plus.

Description: Responsible for day-to-day operations of the Business Office.

Evaluation: Annually in the Spring

Supervisor: Financial Controller

RESPONSIBILITIES: GENERAL – Assist and collaborate with Financial Controller and Administrator on any and all aspects of finances concerning parents, students, employees and businesses that the school (both campuses) is associated with. This would include, but not be limited to:

TUITION – Set-up of tuition and extended care plans in FACTS and in Quickbooks. Record payments in Quickbooks from all sources, including FACTS bi-monthly remittance, cash and check payments

ED CHOICE SCHOLARSHIPS – Record and deposit monthly scholarship checks. Reconcile payments and follow up with Principals’ assistants for discrepancies

FINANCIAL AID/TUITION PARTNERS-Collaborate with Financial Controller and Administrator to prepare Financial Aid spreadsheet from applications, notifying families of awards, and applying awards to tuition accounts

DISCOUNTS –Record employee discounts, referral credits, and early payment discounts

ACCOUNTS RECEIVABLE- Prepare monthly FACTS reports for past due accounts and send reminders to families. Collaborate with Financial Controller and/or Administrator to monitor and address delinquent accounts.

ACCOUNTS PAYABLE –Oversee payments to vendors and managing of cash flow

PAYROLL – Review and correct timesheets, prepare bi-monthly payroll. Record corresponding journal entries in Quickbooks. Update employee changes as needed (salary, deductions, leave time, etc). Prepare year-end ACA filing.

401(k) RETIREMENT PLAN- Deposit bi-monthly contributions, annually prepare the 401(k) census

DONATIONS – Collection, depositing, and recording of donation payments. Assist the Financial Controller with year-end contribution statements.

ENDOWMENT FUND –Collect, deposit, and record endowment fund payments

INSURANCES –Assist Financial Controller with securing insurance for employees, automobiles, buildings, and students. Must have a knowledge of how these insurances work to communicate with employees.

CASH RECORDING-Cash flow recording, monitoring petty cash, fund raising, lunchroom proceeds, school store proceeds and classroom accounts for field trips and class trips

AUXILIARY FUNDS-Prepare purchase orders in collaboration with State Clerk. Pay invoices and prepare monthly financial statements. Prepare and file year-end report.

SCHOOL CURRICULUM/SUPPLIES-Order non-secular curriculum materials. Order supplies as needed for all school departments. Track teacher supply allowances throughout the school year.

MISCELLANEOUS–oversee of postage meter and stamp sales, assist with various positions when needed such as bus monitor and front desk. Assist with student arrival/dismissal as needed. Attend school events outside normal working hours, including new parent night, open houses, fundraising events.

Confidentiality and stringent attention to detail are essential.

Interested applicants may submit the following to ccunningham@chapelhillchristianschool.org:

• A detailed resume containing employment and education history with a minimum of three references.