Administrative Assistant 4 Job at Des Moines Area Community College
Position Information
Job Title
Administrative Assistant 4
Campus
Ankeny Campus
Job Number
23-C23
Employment Date
As soon as possible
Job Category
Support Staff Positions
Application & Position Contact Information
Human Resources at (515) 964-6479 or jobs@dmacc.edu for information concerning the application process. Barbara Meeker at 515-964-6253 or
bsmeeker@dmacc.edu for information concerning the position or your status once the position has closed.
Posting Detail Information
Salary Information
HIRING RANGE: $25.65 -$30.17 per hour based on experience.
Pay Grade: C4
Pay Grade: C4
Job Summary
Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting the Operations department in carrying out responsibilities. This position deals almost exclusively with executive-level, institution-wide issues.
Essential Functions
Serve as liaison between the administrator, internal departmental staff and college departments, and external agencies, stakeholders, and other organizations. May serve as an office manager providing work direction to work study, student and/or non-regular employees.
Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies.
Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants.
Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.
Compose or prepare correspondence, minutes, reports, statistical documents, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational paper and electronic files. Provide support to, or maintain databases for, institutional committees or institution-wide activities.
Support the Vice President of Operations in the management of College facilitates including rental arrangements, scheduling, communication, filing, and reconciling.
Required Qualifications
High school graduate or equivalent.
Four years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester hours are equivalent to six months of experience).
Strong customer service experience.
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds.
Adept at using Microsoft applications to create and manipulate spreadsheets, extract data from information systems and databases to produce reports, develop PowerPoint presentations, and other documents.
Four years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester hours are equivalent to six months of experience).
Strong customer service experience.
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds.
Adept at using Microsoft applications to create and manipulate spreadsheets, extract data from information systems and databases to produce reports, develop PowerPoint presentations, and other documents.
Desired Qualifications
At least two years of executive administrative support in an educational institution.
Post-secondary education.
Experience with organizing and scheduling meetings.
Exceptional people skills with ability to communicate clearly and respectfully.
Experience and commitment to working with diverse populations.
Ability to handle multiple projects and meet deadlines in a fast-paced work environment.
Demonstrated ability to work independently and as a team player.
Post-secondary education.
Experience with organizing and scheduling meetings.
Exceptional people skills with ability to communicate clearly and respectfully.
Experience and commitment to working with diverse populations.
Ability to handle multiple projects and meet deadlines in a fast-paced work environment.
Demonstrated ability to work independently and as a team player.
Physical Requirements
Constant:
- Sit
Occasional:
- Lift Floor to Waist < 10 lbs
- Carry < 10 lbs x 100 ft
- Push/pull horizontal 10 lbs x 18 in
- Lateral Pinch
- Forward reach
- Crouch
- Neck Flexion, Extension & Rotation
- Fine Motor Coordination
- Hand & Foot Coordination
- Stand
- Ability to be Mobile
Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position.
Physical Demand Category
Light
Post offer, Pre-Employment Physical Test
N/A
Work Schedule
Monday – Friday Day Schedule
Posting Date
04/20/2023
Deadline for Submitting Applications
05/04/2023
Open Until Filled
No
Special Instructions to Applicants
DMACC is an Affirmative Action/Equal Employment Opportunity employer and embraces diversity. Women, minorities, individuals with disabilities and veterans are encouraged to apply. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email jobs@dmacc.edu.
THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting “See Resume” will not be accepted. The application form will be used to screen applicants for required qualifications. 2) Attachment of transcripts to your electronic application. Transcripts must include the applicant’s name and degrees conferred. Scanned copies are acceptable.
THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting “See Resume” will not be accepted. The application form will be used to screen applicants for required qualifications. 2) Attachment of transcripts to your electronic application. Transcripts must include the applicant’s name and degrees conferred. Scanned copies are acceptable.
Quick Link for Postings
https://jobs.dmacc.edu/postings/9735
Nondiscrimination Statement:
Nondiscrimination Statement
Nondiscrimination Statement:
Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment), and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law.
Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure (HR3010). Complaint forms may be obtained from the Campus Provost’s office, the Academic Deans’ office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone 515-964-6857, dso@dmacc.edu. Title IX questions and concerns may be directed to the Title IX Coordinator at 2006 S Ankeny, Blvd, Bldg 1, Ankeny, IA 50023, phone 515-964-6216, Title9@dmacc.edu. Questions or complaints about this policy may be directed to the Director of the Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, phone 312/730-1576, fax 312-730-1576, TDD 800-877-8339, email OCR.Chicago@ed.gov.
Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure (HR3010). Complaint forms may be obtained from the Campus Provost’s office, the Academic Deans’ office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone 515-964-6857, dso@dmacc.edu. Title IX questions and concerns may be directed to the Title IX Coordinator at 2006 S Ankeny, Blvd, Bldg 1, Ankeny, IA 50023, phone 515-964-6216, Title9@dmacc.edu. Questions or complaints about this policy may be directed to the Director of the Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, phone 312/730-1576, fax 312-730-1576, TDD 800-877-8339, email OCR.Chicago@ed.gov.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Please describe your philosophy of customer service. How does this philosophy fit within the context of higher education? (Please answer in 250 words or less)
(Open Ended Question)
- * Please describe a time when you had to manage multiple projects at one time. Describe how you approached your tasks and the tools and techniques you used.
(Open Ended Question)
- * Please describe your knowledge of computer software applications and your experience using computer information systems. How have you used such applications/systems to generate reports, inform decision-making, and manage work? (Please answer in 250 words or less)
(Open Ended Question)
- * Please describe your experience working with diverse groups of people. How do you establish and maintain a professional working relationship with individuals of diverse backgrounds?
(Open Ended Question)
- * How did you learn about this job opening?
- DMACC Employee Referral
- Friend/Relative
- Indeed.com
- TeachIowa.gov
- HigherEdJobs
- CareerBuilder
- The Chronicle of Higher Education
- Inside Higher Ed
- Iowa Workforce Development
- DMACC Website
- DMACC Applicant Job Alert Email
- Other
- * Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)?
- Yes
- No (If no, please return to the application and complete all additional information.)
Documents Needed to Apply
Required Documents
Optional Documents
- Resume
- Cover Letter
- Transcripts
- Transcript 2
- Transcript 3
Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.