WORKING AT EVANSVILLE VANDERBURGH PUBLIC LIBRARY

At Evansville Vanderburgh Public Library (EVPL), we cultivate curiosity by creating wonder, and we envision communities united through shared exploration and understanding.

Bring your whole self to work each day and be authentically you. You bring a unique perspective and life view to the work we do for and with our community. As an EVPL employee, you should feel supported and empowered to think forward and to problem solve with your colleagues. At EVPL your voice, your lived experiences, and YOU matter! Each individual adds to the team as a whole, and every role makes a difference in how we impact Evansville and Vanderburgh County.

Administrative Assistant - EVPL Administration

Start date: June 26, 2023

Minimum starting rate of pay: $19.57/hour

Hours: Full-time 40 hours

Must be available to work all public service hours; which includes weekends and occasional Sundays.

Full-time Employee Benefits

POSITION SUMMARY

The Administrative Assistant is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. This role will assist the Leadership team with day-to-day work and will assist with Board of Trustees meeting coordination, reporting, and governance activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

In cooperation with the Finance Team and other colleagues, the Finance Assistant will advance the library’s mission, vision, strategic priorities, and brand. Responsibilities include but are not limited to:

• Perform general office duties.
• Maintain records, files, and documents as assigned.
• Interact with library customers, stakeholders, and staff online or via telephone in a professional manner.
• Coordinate meetings of the Library Board of Trustees and the EVPL Foundation for the transaction of business in accordance with state statutes and organization bylaws; compile and transmit the agenda and other meeting documents and reports to the digital board management platform.
• Compile and transmit agenda and other meeting documentation and reports to the digital board management platform.
• Chronicle governance activities and business transacted at the Board of Trustee meetings and any board or executive meetings of auxiliary library organizations, including indexing and preparing the official minutes for binding that will serve as the official record of EVPL.
• Prepare public notices of meetings and public hearings in accordance with state statutes.
• Participate in special projects, or other duties, as assigned.

EQUAL EMPLOYMENT OPPORTUNITY
Equal Employment Opportunity (EEO) has been and will continue to be a fundamental principle at the Library. Employees are hired on the basis of their qualifications, without regard to color, race, religion, sex, sexual orientation, gender identification, gender presentation, age, national origin, or disability or other status protected by law or the Library’s policy. Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.

EVPL conducts background checks as part of its pre-employment screening process and follow all EEOC and FCRA regulations regarding the use of criminal records in the hiring process.