College of Law Office of Alumni Affairs & Development

This position provides direct administrative support, as well as helps coordinate information and services for the Office of Development and Alumni Affairs. Serves as initial office point of contact, assists with database maintenance, including research and data entry, and provides support for office functions and events.

Assists with maintenance of the College of Law's constituent database as well as utilizes the FSU Foundation's database and reports. Researches alumni information. Enters and updates all alumni information from all sources. Completes projects involving use of database.

Performs clerical duties. Answers main phone line and maintains office e-mail account. Prepares, reviews, and edits correspondence. Compiles meeting notes. Prepares materials, generates reports, and creates forms. Assists with general filing as well as office organization and maintenance. Performs office inventory and ordering functions. Reports repair and service requests. Keeps storage areas in compliance with Fire Marshall Code. Checks and distributes departmental mail. Performs on- and off-campus pick-ups and deliveries with the College of Law van and acts as internal and external office runner.

Provides support for special programs and events. Helps with preparation and execution. Assists with event logistics, including but not limited to room/space/location reservations, catering services, and technology needs. Helps staff programs/events.

Helps coordinate office calendar and staff schedules. Maintains central office calendar to include office projects/events, leave dates, and travel schedules. Assists in training, work assignment and hiring of office OPS staff.

Compiles information for meetings and events. Reviews, edits, and mails invitations. Creates and maintains RSVP lists. Designs and prints name tags. Gathers and ships materials.

A high school diploma or equivalent and two years of full-time office and/or customer service experience is required. (Note: Post-high school education may substitute for work experience at the comparable rate.)

• Applicants must be familiar with Microsoft Office (Word, Excel, Outlook) or similar software and standard office equipment/procedures.
• Must be able to independently prioritize multiple work assignments, maintain professional office demeanor and interact with a wide variety of constituents (students, faculty, staff, alumni and others).
• Must have a valid driver’s license and access to a reliable form of personal transportation.

• A Bachelor’s degree is preferred.
• Previous experience with front desk reception and/or event planning and scheduling is preferred.
• Preference will be given to applicants submitting a resume and cover letter.

Becky Shepherd

Executive Director for Alumni Outreach and Engagement

Florida State University College of Law

rshepher@law.fsu.edu

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

The College of Law prefers that applicants attach a cover letter and resume to the online application.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Anticipated starting salary $34,520.
Overtime hours may be required on evenings and weekends during special events.

This position is being readvertised. Previous applicants need not reapply.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.