The following are principal duties of the Administrative Assistant:

• Understands the Manager’s vision, company direction, company and department SWOT, and assists the Manager on execution and implementing assigned tasks to achieve company and department’s goals.
• Assists the Manager with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments and meeting; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the Manager’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with other department and members of company staff.
• Communicates directly and on behalf of the Manager with other departments, company staff, and others on matters related to programmatic initiatives as directed.
• Conducts research on prospective project and market to identify and evaluate current needs and assembles materials needed for the proposals.
• Drafts reports, letters, PowerPoints, proposals; prepares and coordinates oral and written communication for internal and external meetings.
• Supports Manager in his/her external commitments related to the company, including service on external boards, committees, and other groups.
• Processes company’s memberships with other organizations.
• Occasional travel may be necessary to perform required duties.

Additional Responsibilities

• Performs other duties as assigned.
• Oversees the training and support of company’s new hires.
• Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Irvine, CA 92614: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Administrative Assistant: 5 years (Required)

Work Location: In person

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