Administrative Assistant Job at Serene Health
Job Purpose:
Providing administrative and clerical services & support in order to ensure effective and efficient operations. This includes:
- Providing administrative support to Program Manager
- Providing administrative support to Serene Health staff
- Coordination of all correspondence to and from Program Manager
- Coordination of Program Manager schedule
- All other administrative activities as directed by the Program Manager.
Core Responsibilities:
- Administration of documentation (e.g. correspondence) within and external to Serene Health
- Establishment and administration of documentation filing
- Coordinating with all Serene Health employee on organization of issues & events as required
- Monitor the daily schedule of the Manager and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside Serene Health
- Provide secretarial services to the Operations Director by attending to routine administrative paperwork.
- Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
- Be fully conversant with the activities of Serene Health in order to liaise effectively with managers and external contacts on behalf of the Operations director
- Administrate all payment and documentation of Invoices
- Order all stationery and required materials to serene health stuff.
People Management Responsibilities:
- Interacting with all Serene Health employees
- Providing support to all Serene Health personnel
Qualifications:
- Knowledge of basic principals and practices of bookkeeping
- 5 years Experience as Admin Assistant
- Skilled in Google Sheets, Excel, Docs
- Ability to execute support for agendas
- Ability to manage multiple projects
- Exceptional Time Management Skills
- Bilingual Spanish (preferred)
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- San Diego, CA 92123: Reliably commute or planning to relocate before starting work (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
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