ABOUT US

Vertical Visual Solutions is a custom sign manufacturing company located just north of Seattle, specializing in providing interior and exterior signage, environmental graphics and more. We are a customer-centric business built on innovation, values, trust, loyalty and best practices. We seek a real partnership with everyone in our community.

POSITION SUMMARY

The Bookkeeper/Administrative Assistant role will be responsible for the management of the company’s accounting, finance and administrative functions and will have responsibility for ensuring timely and accurate financial reporting. The Bookkeeper/Administrative Assistant will have an aptitude for accounting systems and strong communications skills in addition to being highly motivated and energetic and will support all operations of the company. This role will be a proactive, dependable, task master that can work independently while maintaining a high level of services and professionalism.

ESSENTIAL FUNCTIONS

• Answers incoming phone calls and greet clients with friendliness and professionalism.
• Process accounts receivable and account reconciliation. Follow up on past-due accounts.
• Process accounts payable invoices, including preparing payments for approval and distribution.
• Prepare and file all business and payroll taxes in a timely manner.
• Prepare accurate bank deposits.
• Reconcile all major balance sheet accounts.
• Maintain timely month end financial closing and reporting.
• Administration of contracts; including processing new orders, progress billing, certified payroll, certificates or insurance and change orders.
• Coordinate with external CPA firm on annual review and federal tax return.
• File all electronic or paper files and billing related items on a regular basis.
• Maintain office supplies / Janitorial supplies.
• Process payroll. Maintain accurate employee timesheets.
• Perform HR functions; New hire administration and orientation, Benefit administration and orientation, Attendance recording and reporting.
• Track company credit card usage.
• Invoice clients in accordance with project contracts and track payments.
• Versatile in bill pay, auto-entry procedures, and other time/cost-efficient methods.
• File hardcopies and electronic copies of all financials and maintain an organized filing system.
• Respond to emails, shared to-do lists, and project management software financial tracking needs.
• Provide general administrative support for regular office and company operations.
• Establish good working relationship with other team members and owners.
• Foster positive communications and relationships with vendors, suppliers, and clients.
• Adhere to company policies and procedures.
• Actively participate in meetings as requested.
• Other duties as assigned.
• Maintain up to date city and state business licenses, apply for new as needed.

QUALIFICATIONS

• Three (3) to five (5) years of full time (or equivalent) experience in bookkeeping.
• Highly organized, accurate and detailed-oriented that possesses a big-picture perspective.
• Ability to write clear and concise reports, business correspondence and procedural documentation.
• Excellent judgment in prioritizing and managing projects and deadlines.
• Strong analytical skills with a focus on adding value.
• Knowledge of construction industry financials preferred.
• Proficient in use of SAGE 50 or Peachtree is highly desired.
• Proficient in Microsoft Office, Excel, Word and Outlook.
• A methodical thinker with an extremely high level of accuracy and attention to detail.
• Able to track details for multiple projects/functions in a fast-paced environment.
• Curious, asks questions, and is able to collect and synthesize data from multiple sources.
• An effective problem solver.
• Able to maintain clear, consistent systems and devise new ones where necessary.
• Superior oral and written communication skills.
• Maintain a high level of confidentiality and professionalism at all times.
• Ability to complete all monthly, quarterly, and annual taxes accurately and on-time.
• Works well in an open office environment.
• Proof of eligibility to work in the U.S.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Mountlake Terrace, WA 98043: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 3 years (Preferred)

Work Location: In person

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