College and Career Center - Administrative Assistant III - Wilsonville High School

This posting is for a 8 hour/day, 10 month position under the Classified Bargaining Unit primarily providing college and career support. The start date is August 2023.

Please note: Pay range reflects Salary Schedule for the 2023-2024 school year beginning July 1, 2023.

Please note: To comply with Governor Kate Brown’s Executive Order, all staff, substitutes and volunteers in K-12 schools will be required to be fully vaccinated by October 18, 2021. Upon hire we will need to collect a copy of your COVID-19 vaccination card or evidence of a qualifying medical or religious exception from the mandate.

DEFINITION

Under the supervision of an Assistant Principal or Administrator with a similar level of responsibility, performs a variety of office management and clerical tasks, including facilitating communications among supervisor, parents, and staff; manages files and other record keeping systems; collects and analyzes information; prepares oral and written reports; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Employees at this level work under the general supervision of an Administrator with responsibilities of a high school Assistant Principal and serves as an information liaison among the Administrator, teachers, other district personnel, and the general public. This position is distinguished from the Secretary IV position because this position does not require the coordination of the work of other clerical employees in the same office.

EXAMPLES OF DUTIES

Staffs the career center; maintains scholarship information; posts job openings; maintains files of college and university admissions information.

DESIRBLE QUALIFICATIONS

Knowledge of:

• Business English, spelling, punctuation, and mathematics;
• Current office practices, procedures and equipment.
• Rules, regulations, procedures, and functions of the district;
• Office management principles and ability to apply this knowledge to work problems.

Ability to:

• Read, write, and follow oral and written instructions with little supervision;
• Perform word processing and other related software programs as necessary;
• Keep moderately complicated fiscal records, ledgers, and control accounts;
• Work independently on difficult clerical tasks;
• Effectively communicate with students, the public, and other employees;
• Establish and maintain harmonious relationships with students, fellow employees, and the general public;
• Maintain confidentiality in all phases of work, i.e. records, meetings, etc.
• Use and navigate computer technology with high degree of proficiency;
• Must routinely lift up to 50 pounds unassisted and over 50 pounds with assistance;
• Complete all district required trainings.

Experience:

• Two years of general clerical experience.

Education:

• High school diploma or equivalent as required by Oregon Administrative Rules, Oregon Department of Education.

Benefits:

The West Linn-Wilsonville School District offers a competitive benefits package, including District-paid 6% PERS retirement contribution, Medical, Dental, and Vision insurance, an Employee Assistance Program, and Professional Development & Tuition Reimbursement (prorated based on FTE). For a full list of benefits offered to our employees, please click here.

Please note, Classified employees must work a minimum of .5 FTE to be eligible for insurance. Temporary staff are not eligible for Professional Development & Tuition Reimbursement.

Community and District Information:

The West Linn-Wilsonville School District is nestled within two thriving cities, West Linn and Wilsonville, within the rural area of Clackamas County. Both communities have a strong legacy of support for their schools, music and arts endeavors, and the overall well-being of their patrons. The school district and surrounding communities have experienced steady, constant growth over the past three decades. The estimated student population of the District as of February 2023, is 9,100.

It is the policy of the West Linn-Wilsonville Board of Education and School District (WLWV) that no discrimination or harassment on the grounds of race, color, national origin, religion, sex, sexual orientation, age, marital status, veterans' status, genetic information, or disability shall occur if the employee with or without reasonable accommodation, is able to perform the essential functions of the position. These protections apply to students, employees, and other members of the public. West Linn-Wilsonville School District is committed to equal access and equal opportunity in all activities/services, educational programs, and employment. Persons having questions regarding equal opportunity and nondiscrimination should contact the Director of Human Resources at the West Linn-Wilsonville School District, 503-673-7018.