Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

High School Diploma required. Bachelor’s degree preferred

Strong knowledge and highly proficient in Word, Excel, PowerPoint and other Microsoft applications. Strong oral and written communications skills (proofreading and editing), organizational skills. Ability to work in a fast paced environment with minimal supervision, ability to manage multiple tasks and the ability to work as an effective team member.

The Executive Assistant (EA) will be responsible for the smooth and efficient day-to-day operations of the office, performing highly complex and varied administrative duties and meeting deadlines in a fast-paced and quickly changing environment. Maintains calendars, coordinates and schedule perform full clerical, administrative and general office duties of a responsible and confidential natural including telephone support, filing and scheduling. Specific duties include, but are not limited to: coordinating meetings, coordinating travel arrangements, completing reimbursement forms and assisting with additional projects as requested.

ESSENTIAL FUNCTIONS:

• The EA will act as the first point of contact for internal and external colleagues ensuring a welcoming and professional atmosphere; communicate in a timely and professional manner; and handle inquiries and requests from external and internal constituencies.
• The EA will handle confidential materials; compile and summarize data; organize and maintain electronic files; perform database management; compose, proofread, and disseminate written materials; prepare visual and text materials including slide presentations and reports; transcribe and prepare meeting minutes; and organize events.
• The EA will maintain customer confidence and protect operations by keeping information confidential. They may have access to information about compensation plans, reductions in force, internal investigations based on employee complaints, and other confidential information. The need to maintain confidentiality and exercise discretion is essential. This position represents the Office of Corporate Compliance, enterprise wide, both internally and externally; and the EA must exhibit sensitivity to the position as a role model for Thomas Jefferson University and a representative of our Enterprise mission, values and goals.
• The EA will oversee the work of other administrative employees and manage office needs, including enterprise staff meetings, Audit and Assurance Committee meetings of the board of trustees, and board compliance committee meetings. The successful candidate will maintain the professional and technical knowledge necessary to assist in these areas and foster a spirit of collaboration among the Enterprise and affiliate assistants.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.