Executive Assistant Job at Actriv Healthcare
Actriv Healthcare Bellevue, WA 98006
$80,000 - $90,000 a year
ABOUT US
At Actriv, we envision a world where healthcare professionals are empowered to deliver exceptional care, where facilities have the staffing solutions they need to provide the best possible care to their patients, and where everyone is connected by a shared sense of empathy and compassion. We believe that through innovation and a focus on people, we can make a real difference in the world of healthcare.
We are not just a workforce solution company with exceptional staffing services; we are a movement. A movement intended to be a force for good. We have a deep-rooted belief at Actriv that stems from the power of empathy to inspire the spirit of caring more. We are driven to grow alongside empathetic and talented clinicians, and we are committed to bringing our care philosophy to the world through innovation. We have developed some of the most cutting-edge, award-winning platforms that have helped impact countless lives of people in need of care across multiple healthcare communities, helping us share this passion with their patients.
The Actriv Revolution is the action plan for which we wish to reimagine the future so that today's seemingly impossible healthcare workforce challenges do not impact our lives tomorrow. Actriv is a lifestyle, a way of being. And we want you to join the revolution.
Our H.E.A.R.T Values -
H
umility,
E
ffort with Impact,
A
ccountability,
R
espect, and
T
ransparency - embody our commitment to making a real difference in the world of healthcare. They guide us in our daily interactions with colleagues, patients, and partners and help us stay true to our patient-first philosophy.
We are excited to embark on this journey with you, Actrivians, as we continue to innovate, empower, and revolutionize the healthcare industry. Together, we can create a better future for healthcare.
POSITION SUMMARY
At Actriv, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Responsibilities
- Serve as the primary point of contact for internal and external stakeholders, handling a high volume of inquiries and requests with professionalism and tact.
- Proactively manage the CEO's schedule, including coordinating complex travel arrangements and prioritizing conflicting demands.
- Prepare reports, presentations, and other materials for executive-level meetings, conferences, and other events.
- Support the CEO in managing communication with the board of directors and other key stakeholders, including the preparation of meeting agendas, minutes, and reports.
- Act as a liaison between the CEO and other departments, ensuring that information is accurately communicated and action items are promptly addressed.
- Monitor and respond to emails, voicemail, and other communication channels on behalf of the CEO, triaging messages as appropriate and flagging critical issues.
- Maintain accurate and up-to-date records of all communications, tasks, and projects, using the latest tools and technologies to streamline workflows and increase efficiency.
- Take on ad-hoc projects and other special assignments as needed, providing creative solutions and quick responses to meet the needs of the business.
- Create and maintain systems to manage the flow of information and documents, ensuring that the CEO and other executives have access to the information they need to make informed decisions.
- Continuously seek opportunities to improve processes and systems, proposing new approaches and innovative solutions that increase efficiency and effectiveness.
Requirements
- Bachelor's degree preferred
- 5+ years of executive administrative experience, supporting a CEO or senior executive
- Excellent written and verbal communication skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines
- Discretion and confidentiality with handling sensitive information
- Ability to work effectively in a fast-paced environment and handle multiple priorities
- Excellent interpersonal skills and the ability to work well with all levels of staff and management
Benefits
- Employee and Family Medical, Dental, and Vision, Life
- 401(K)
- Paid Vacation, Sick Time, and Holidays
- Company-sponsored family events
- Happy hours and team events
- Professional development
- On-site snacks and beverage
About Actriv Healthcare
Actriv Healthcare is reinventing the way healthcare professionals connect with facilities - leveraging technology to help healthcare professionals do what they love by matching them with shifts that fit their lifestyles. Actriv’s solutions ensure that health care facilities get on-demand shift coverage so they can deliver the best quality care to their patients. With offices in Tacoma, Seattle, Vancouver (WA), and Plano, TX, Actriv’s customer-centric professionals recruit clinicians and offer an unparalleled experience from on-boarding, credentialing, and training; to providing day to day 24/7 support.
Want to learn more about #ActrivLife? Check us out on social!
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Actriv is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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