Position Summary:

The Executive Assistant’s responsibility is to provide high-level administrative support to the upper management team. The individual will directly interact with Owners, upper management team, Clients, staff members, Vendors and Suppliers and manage systems and software.

Supervisory Responsibilities:

May bear responsibilities that involve recruiting, interviewing, and training staff and/or vendors and suppliers.

Responsibilities:

· Answer the phone and manage emails and mail for the upper management team.

· Provide advice, assistance and follow-up on employment law, company policies,
procedures, and documentation to supervisor.

· Assist with developing and updating company policies and procedures as needed.

· Maintain and monitor employee records as needed.

· Assist in managing employee relations.

· Assist with managing Workers Compensation incidents, claims and reports.

· Engage and assist in recruiting, hiring, onboarding, career development and
termination procedures.

· Assist with managing annual benefits open enrollment.

· Exercise and maintain confidentiality.

· Monitor and manage Human resources and marketing related systems and
software.

· Act as a liaison between the upper management team and staff members and
vendors.

· Assists marketing manager in creating and maintaining marketing content that
adheres to budgeted guidelines, including the use of online advertising, corporate
and property websites, SEO/SEM, referrals, social media, outreach, and email
marketing.

· Provides additional marketing support to under-performing properties by
analyzing the current traffic and leasing performance, troubleshooting, and
identifying factors contributing to the performance, developing, and implementing
aggressive marketing, advertising, pricing, and promotional campaigns, and
closely follow up to evaluate results and make any necessary changes.

· Assist marketing manager in development of signage, curb appeal deliverables,
creative communication pieces, promotional materials, presentations, websites,
reports, and training materials for assigned properties.

· Assists in training property teams on new digital marketing tactics that have been
approved and is in line with community brand standards, including best practices
for social media efforts and online reputation management.

· Work with Marketing Manager to effectively assess feeds and integrations are in
place and working properly.

· Work with marketing manager to ensure GMB is set up for each community and
updated when needed.

· Assist in the planning and organization of company events, which can include event
logistics including invitations, attendee lists, meal reservations.

. Implement changes or enhancements to procedures to improve productivity,
efficiency, and service.

. Perform general administrative duties as needed or requested.

. Perform other related duties as assigned or requested.

Qualifications and Requirements:

Minimum requirements:

A bachelor’s degree and 2+ years of work experience in Human Resources and Marketing fields

Knowledge of Equal Employment Opportunity Laws, Fair Labor Standards Acts, ERISA and employment relations.

Knowledge of Federal and State Laws, Workers Compensation State Laws

Knowledge of Affordable Care Act

Strong work ethics and confidentiality practices

Strong conflict resolution skills

Strong computer skills

Strong negotiation skills

Excellent oral and written communication skills

Ability to manage multiple priorities.

Proficient with MS Office Suite, Canva, Adobe Creative Suite and other creative software.

Knowledge of Property management software, specifically Yardi and Rent Café

Experience with or general knowledge of social media campaigns to include Facebook, Instagram and others.

Proactive, takes initiative, works independently and as a part of a team, strong listening skills and can receive and provide critical feedback.

A valid driver’s license.

Preferred but not required:

Administrative and customer relations experience, familiarity with O365, MS Applications, Blue Beam, Employee Navigator, EASE and ADP

Ability to work with a diverse team.

Hours: 40 hours per week

Closing Date: Open until position filled.

How to Apply: Please send Resume with cover letter via email.

Job Type: Full-time

Pay: Up to $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Burnsville, MN 55337: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Marketing: 2 years (Preferred)
• Human Resources: 2 years (Preferred)
• Customer Relations: 2 years (Preferred)

Work Location: In person

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